JOB TITLE: Secondary School Administrative Assistant
DEPARTMENT: Middle and High School (Grades 6–12)
REPORTS TO: Middle School Principal and High School Principal
WORKS CLOSELY WITH: Director of College Counseling, College Counseling Assistant, Student Services
LOCATION: Ortega Campus, 1201 Ortega St., San Francisco, CA
TYPE: Full-Time, Non-Exempt

OVERVIEW

The Secondary School Administrative Assistant provides essential administrative support for both the Middle and High School divisions while serving as the custodian of academic records. This individual facilitates the smooth administrative functioning of secondary school operations alongside the high school and middle school principals. In addition, the individual ensures the accuracy and security of student records.

KEY RESPONSIBILITIES

• Support daily campus operations, including but not limited to some scheduling, correspondence, document creation, and assisting with examinations.

• Organize meetings, events, and travel exchanges for students as well as supporting overnight field trips and following budget.

• Act as a liaison between faculty, students, and legal guardians; direct inquiries to appropriate departments.

• Support tutoring, supervision schedules, and report on operational needs regularly.

• Prepare, maintain, transmit, and archive accurate auditable student records including grades, report cards, transcripts, demographic information, immunizations, exam records, and diplomas in compliance with FERPA and Lycée policies.

• Monitor graduation requirements and diploma eligibility and GPA,  informing families and students of their status.

• Participate in campus-wide administrative duties as needed.

• Any other duty as assigned by direct supervisors, CFO or Head of School 

COLLABORATION & COMMUNICATION

• Report jointly to the Middle and High School Principals.

• Work closely with the College Counseling team regarding academic records.

• Collaborate with the student services department and Ortega campus leadership.

• Maintain open and professional communication with students, staff, and families.

QUALIFICATIONS

• 2–5 years of experience in a school registrar or administrative support role preferred.

• Bachelor’s degree preferred; high school diploma required.

• Knowledge of the French and U.S. educational systems is an asset.

• Knowledge of Student Information Systems (e.g., Veracross, Naviance, Pronote).

• Strong organizational skills with attention to detail and confidentiality.

• Fluent in English; French proficiency preferred.

• Ability to handle multiple workstations and manage deadlines efficiently.

PERSONAL ATTRIBUTES

• Approachable, professional, and respectful in demeanor.

• Collaborative and proactive with a service-oriented mindset.

• Capable of working independently and within a team in a high-demand setting.

• Demonstrated cultural sensitivity and discretion.

COMPENSATION & BENEFITS

• Competitive salary based on experience and qualifications.

• Comprehensive benefits package: medical, dental, vision, retirement plan, disability insurance, 11 paid holidays, and up to 4 weeks paid vacation.

START DATE: Open Immediately

Candidates with 2 to 5 years related experience in the education field can anticipate a yearly salary, ranging from: $70,397 to $74,310. The salary offered to the successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience in the job, type and years of experience in the industry, education, etc. LFSF offers a negotiated salary range.

The LFSF is an equal opportunity employer. All individuals have an equal opportunity for employment based on qualifications and merit, regardless of religion, race, sex, marital status, pregnancy, childbirth or related medical conditions, age, color, national origin, ancestry, physical or mental disability, medical condition, sexual orientation, military service status, or any other factor prohibited by state or federal law. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, and other conditions of employment.

All qualified applicants are encouraged to apply. Employment contingent upon successful completion of background investigation. Direct candidates only. No phone calls, please.

TO APPLY
Please submit your resume and cover letter via: https://www.lelycee.org/about/jobs