Founded in 1911, Berkeley Hall School is a Nursery through 8th grade non-sectarian, independent school in Los Angeles, California. Our mission is to “empower children to fulfill their unlimited, God-given potential as fearless scholars and conscientious citizens.” We utilize a growth-mindset approach to learning, emphasizing character education based on our core values–Respect, Responsibility, Honesty, and Compassion.

The Human Resources Specialist is responsible for providing general direction and oversight with respect to personnel management, recruiting, compensation and benefits administration, and performance management.

Key Competencies

Below are competencies that are key for the success of this position:

• Project Management: Ability to collaborate, lead, analyze, and execute complex projects to achieve goals by understanding the nature of the activities, overcoming obstacles, monitoring progress, and evaluating impact.
• Self-Development: Demonstrated commitment and curiosity to think more deeply and rationally in coming up with increasingly creative solutions. Assesses and recognizes own strengths and weaknesses; pursues self-development and has awareness of common biases. Is dedicated to consistently learning; eager to pick up new knowledge and skills quickly.
• Innovation: Embraces diverse perspectives to promote or nurture innovation. Fosters interdisciplinary/transdisciplinary work and creates an atmosphere to explore, connect and ignite insights. Discovers patterns and new approaches to situations; identifies strengths, talents, and stretches to facilitate collaboration and group engagement; is open to change and new information; rapidly adapts to new information
• Emotional Intelligence: Demonstrates high levels of self/social awareness, self-management, empathy, and curiosity. Consciously seeking to understand diverse values and rationales. Is eager and able to recognize and respond to the needs and feelings of others.
• Relationship Management: Positively collaborates and builds/maintains authentic and trusting relationships. Demonstrates high levels of discretion and confidentiality.
• Communication: Exceptional ability to articulate thoughts and express ideas effectively using oral, written, visual, and non-verbal communication skills. Listens effectively; clarifies information as needed. Writes in a clear, concise, organized, and convincing manner for the intended audience.
• Resilience: Deals effectively and honestly with pressure; remains optimistic and persistent, even under adversity. Is able to harness the resources and support needed to process and recover from setbacks.
• Cultural Competence: Recognizes the unique value, perspectives, strengths, and challenges of every person who comes to the BHS community. Fosters an inclusive workplace where diversity and individual differences are valued and leveraged to achieve the vision and mission of the organization. Treats others with courtesy, sensitivity, and respect.
• Developing Others: Is able to effectively support the growth and development of students/adults across all levels of the organization. Develops the ability of others to perform and contribute to the organization by providing ongoing feedback, challenging assumptions, empathizing with people, and by providing opportunities to learn through formal and informal methods.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Personnel Management

• Ensure regulatory compliance with Federal, State, local agencies for employee relations, recruitment activities, required trainings, mandates, benefits, etc.
• Annually review and make recommendations to the Controller, CFO, and Head of School for improvement of the school’s policies, procedures, and practices on personnel matters.
• Coordinate, update and disseminate Employee Handbook information annually, and as needed.
• Provide strategic direction and overall guidance with respect to performance management standards and evaluation processes.
• Develop and maintain a human resources information system (HRIS) that meets School personnel information needs.
• Complete employment verifications and participate in external surveys in all areas of HR, including compensation, benefits and trendsetting.
• Assist with exit interviews, severance agreements, terminations, and performance improvement plans, consulting with legal counsel on sensitive matters.
• Provide support and guidance to the Controller, CFO, and Head of School with regards to legal personnel issues.
• Partner with and support supervisors on employee conflicts within the parameters of school policy as specified in the Employee Handbook.

Benefits Administration

• Assist employees with benefits resolutions regarding claims or coverage.
• Partner with the Controller to coordinate the annual open enrollment meeting with the insurance broker to communicate benefit programs and deliver information and materials to employees.
• Back up liaise to the Controller between the vendor, investment broker, retirement committee, and employees regarding the 403(b) retirement program.
• Coordinate with the appropriate state agencies regarding disability, unemployment, workers compensation, and leaves of absence.
• Manage Affordable Care Act (ACA) compliance, recordkeeping, and notices in conjunction with the payroll vendor.

Compensation Administration

• Generate employment contracts annually and mid-year as required for employment changes, including Afterschool and Summer program teachers.
• Manage and distribute letters of offer or employment agreements.
• Work with the Controller to maintain salary data for budgetary, DASL and Cal-ISBOA reporting, and forecasting purposes.

Recruiting and Onboarding

• Coordinate with search firms or other recruitment sites to assist the Administration in identifying appropriate candidates for each open position.
• Schedule and oversee candidate interviews and school visits.
• Provide guidance and training to employees with regards to conducting legal, appropriate, and effective interviews.
• Develop and maintain a comprehensive and effective onboarding process upon hiring, including employment agreements, benefits enrollment, health screening, and required compliance verifications.
• Work with Administrators to develop an employee orientation program for all newly hired employees.

Payroll and General Duties

• Collaborate with the Controller in processing payroll semi-monthly.
• Monitor employee timecards to ensure accuracy and completion
• Distribute W-2s annually.
• Assist with the collaboration with ADP and other vendors as needed.

Other Duties

• Follow guidelines for fulfillment of duties as described in the Employee Handbook.
• Duties, responsibilities, and activities may change at any time without notice and this job description is not a comprehensive listing of all that is required for this job.

QUALIFICATIONS:

The requirements listed below are representative of the knowledge, skills, and/or abilities required for this position:

• Bachelor’s degree
• A minimum of 3 years of experience in the field of human resources management or customer service
• HR certificate (preferred)
• Independent school experience (preferred)

SKILLS:

• Commitment to BHS diversity, equity, inclusion, and belonging initiatives.
• Has a working knowledge and proficient use of Microsoft Office, and g suite.
• Strong proficiency with HRIS systems, experience with ADP (preferred)
• Strong understanding of ACA rules and regulations
• Experience and applicability of all state and federal regulations including ERISA, COBRA, FMLA, CFRA, and ADA as well as wage and hour laws as they relate to payroll
• Experience using ADP, Microsoft Word, Excel, and PowerPoint
• Highly organized with the ability to work in a dynamic environment while maintaining keen attention to detail

PHYSICAL EXPECTATIONS:

• Able to work in a dynamic environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
• Able to lift up to 20 pounds
• Able to climb stairs
• Ability to occasionally walk 60-acre campus
• May work at a desk and computer for extended periods

Compensation: $31.00–$36.00/hour DOE + Benefits

To apply, please submit a cover letter and current resume to: HR@berkeleyhall.org