Title: Development Database, Research and Stewardship Manager

Reports To: Asst. Head for Community Relations and Director of Development

Classification: Non-Exempt/Hourly- Full Time, 1/15/26

Status: Professional Full-Year Staff

Marin Country Day School is looking for a development team member with excellent social skills who displays strong cultural competence, is flexible, positive, adaptable, adept at customer service, maintains calm under pressure, and is an excellent team player. Qualified candidates will possess a minimum of three years of applicable work experience, excellent verbal and written communication skills, careful attention to detail, and the ability to multitask in a fast-paced, dynamic office and school environment. Experience with children, parents, volunteers, and independent school culture is a bonus.

About Marin Country Day School:

MCDS School is an independent, K-8, co-educational day school enrolling approximately 600 students from across the Bay Area, drawing equally from San Francisco and Marin. Our mission at MCDS is to create an inclusive community of learning that inspires curiosity, empathy, and action. We actively seek diversity in our administration, faculty, and student body. As a school, we affirm that human diversity includes, but is not limited to: age, family structure, gender, gender identity and expression, race, ethnicity, national origin, religion, sexual orientation, socioeconomic class, physical ability, and learning style. As our Statement of Community and Inclusion indicates, “Ours is a Community that would be uncomfortable without diversity and, therefore, has been intentional about creating and nurturing a diverse group of adults and children who share the core values of respect, responsibility, and compassion.”

At MCDS, every employee is integral in creating a learning community in which all seek to improve as practitioners, learners, and team members, and we support our outstanding faculty and professional staff through our strong professional development program.

Position Description: The Development Database Specialist plays a critical role in the success of the development team by managing and optimizing the donor database. This position is responsible for ensuring the integrity, accuracy, and efficiency of the database, which is essential for strategic planning, fundraising, and donor engagement efforts. Additionally, the Database Specialist will conduct donor research, wealth screenings, and handle reconciliation with the business office to ensure financial records align with donor data.

Principal Responsibilities:

Database Management and Reporting

● Serve as the in-house database expert (Veracross) and train staff on best practices.

● Partner with the Tech Department on updates, backups, and integrations.

● Maintain accurate donor records and implement data entry protocols.

● Conduct regular data audits and cleanups to ensure integrity.

● Generate and analyze reports on donor activity, fundraising progress, and campaigns.

● Create custom queries/reports and track external surveys (e.g., INDEX, AeXIS).

● Produce end-of-year archival reports.

● Gift Processing and Financial Reconciliation

● Process and record pledges and gifts, including stock donations.

● Collaborate with the Business Office to reconcile donor and financial records.

● Resolve discrepancies promptly and provide audit-ready reports and documentation.

Donor Engagement (Research and Stewardship)

● Research and develop profiles for current and prospective donors using wealth screening tools.

● Support donor segmentation and targeted communications.

● Assist with donor mailings, pledge reminders, acknowledgments, and appeals.

● Maintain donor privacy and preferences in all communications.

● Support stewardship efforts, including gratitude campaigns and co-producing the Annual Gratitude Report.

School History Archives

● Manage the archival of school history, including documents, photos, and videos.

● Develop and maintain archival systems and propose new archival projects as needed.

● Collaborate with the Alumni Manager to make archival materials available to alumni.

General Development Support:

● Contribute to Development Office activities, including goal setting, calendar planning, and donor relations.

● Collaborate with the Director of Development on the Annual Gratitude Report (proofreading, design, and production).

● Assist with fundraising and cultivation events as needed.

● Stay informed on school programs, philanthropic trends, and regulations related to fundraising and reporting.

Qualifications: 

● B.A. or B.S degree is preferred

● Experience working in a Development office  

● Experience with databases (Veracross or Raiser’s Edge is a bonus), PC & Mac operating systems, Google Docs, Gmail, and Microsoft Office programs

● Duties may require occasional lifting of a minimum of 50 pounds.

● Must be available some evenings and weekends

Essential Functions:  

● Understands and supports the MCDS mission and philosophy  

● Models non-discriminatory practices in all activities  

● Displays knowledge of and administers school policies, procedures, and practices  

● Maintains confidentiality of student, family and personal information  

● Develops relationships with current MCDS families

Opportunities:

● Robust professional development program

● Faculty and Staff of Color Affinity Group called Fusion

● Active faculty/staff equity and inclusion group called RINGS

● Ability to design innovative curriculum in collaboration with colleagues

● Strong and supportive professional community with a growth mindset

Perks of working at MCDS:

MCDS is set back in the beautiful hills of Marin County, with a gorgeous view of the San Francisco Bay. We are surrounded by all sorts of wildlife, varying from swans on the grass field to frogs jumping from one succulent to another. Our staff enjoys year-round gardens that produce amazing vegetables. We are fortunate enough to enjoy these vegetables throughout the academic school year through the farm-to-table meals our Chefs and kitchen staff prepare daily for all students and staff. The setting and meals are just a few of the amazing parts of Marin Country Day School. The inclusion, warmth and passion exuded from faculty, staff, families and the children are unique to Marin Country Day School and it makes this a very special place to work.

We offer a very generous benefit and paid time-off package and believe in a healthy work/life balance for all employees.

Salary range is $33-$37/HR DOE

MCDS is an equal-opportunity employer and promotes the principles and practices of diversity throughout the school community. To apply, please send a cover letter and resume to employment@mcds.org

Web: www.mcds.org, Email: employment@mcds.org