The community of EBI, including the faculty and staff, is a unique and valuable asset to the school. It is with this in mind that, in addition to specific responsibilities, it is essential that all EBI employees demonstrate the following:

• Personal alignment with the EBI mission and the IB mission.

• Strong advocacy for bilingualism, educational excellence, diversity, international mindedness and the cultivation of character.

• Enjoyment working in a diverse, international and collaborative school environment

• Effective listening, speaking, writing and presenting skills in both Spanish and English, as required.

• Positive attitude and a deep sense of professionalism.

Position Overview

The Executive Assistant to the Head of School and Advancement Assistant is a key dual role responsible for providing high-level administrative support to the Head of School while also coordinating and executing strategic projects for the Advancement Office. This position serves as a primary point of contact for the Head of School and plays a vital role in supporting the school's mission through its development, admissions, and communications efforts.

The ideal candidate will be a highly organized and detail-oriented professional with strong communication and project management skills. This role requires a high degree of discretion, responsiveness, and a positive attitude in a fast-paced environment. The position is a 50/50 split between Executive Assistant duties and Advancement Assistant duties.

Key Responsibilities: Executive Assistant (50%)

• Administrative and Communications Support:

• • Manage the Head of School's calendar, correspondence, budget, and travel arrangements.

  • Provide comprehensive administrative support for short-term and long-term special and strategic projects from the Head's office.

  • Draft, edit, and proofread communications, reports, presentations, and other materials for the Head of School.

  • Serve as the main point of contact for all individuals needing to meet with the Head of School.

• Board of Trustees and Governance:

• • In coordination with the HoS, provide administrative support for the Board of Trustees.

  • Assist in planning and managing logistics for Board of Trustees meetings, which may require occasional evening or weekend hours.

• School-Wide Coordination:

• • Create and maintain the school's master calendar, coordinating with multiple departments to ensure clarity and alignment.

  • Assist in planning and executing special school events and interviews hosted by the Head of School's office.

  • Handle and safeguard confidential materials and sensitive information with professionalism and integrity.

  • Obtain, gather, and organize pertinent data for surveys and compliance reports for school membership organizations as requested.

Key Responsibilities: Advancement Assistant (50%)

• Development and Fundraising:

• • Manage and maintain the donor database, ensuring accurate tracking of donations, donors, and event attendance.

  • Coordinate with the accounting department monthly to reconcile donations and payments.

  • Create and send timely donation "thank you" letters and receipts.

  • Provide administrative support for fundraising events, including timeline management, communication, and material development.

• Admissions and Communications:

• • Assist the Director of Advancement and the Director of Admissions with their respective platforms and events.

  • Support the creation and updating of school-wide communications and marketing materials, including newsletters, social media posts, and the school website.

  • Assist with the development and production of the school yearbook.

  • Serve as a project manager for special departmental projects (e.g., marketing material design, promotional packets).

Qualifications and Requirements

• Experience and Education:

• • Bachelor's degree required.

  • Bilingual English and Spanish required

  • A minimum of five years of high-level administrative support experience, ideally in an educational or mission-driven environment.

  • Experience in an executive office is a plus.

• Skills and Competencies:

• • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.

  • Excellent written and oral communication skills in both English and Spanish are required. Certification in English/Spanish translation strongly preferred.

  • Advanced proficiency in Google Workspace and/or Microsoft Office Suite (Word, Excel, PowerPoint).

  • Strong computer skills, including database management (e.g., DonorPerfect, SquareSpace, or similar platforms) and mail merges.

  • A high degree of discretion, emotional intelligence, and the ability to handle sensitive matters with compassion and confidentiality.

  • A collaborative spirit and a positive outlook, with the ability to work both independently and as part of a team.

  • A demonstrated understanding of multiculturalism and a commitment to equity, inclusivity, and social justice.

• Additional Requirements:

• • Enjoy working in an international, diverse school environment.

  • Support the school's mission and values, including bilingualism, educational excellence, diversity, and global citizenship.

  • Bring a positive attitude and sense of professionalism to the school community.

  • Occasional evening and weekend hours will be required for Board meetings and special events.

  • The position is a 100% in-person role. 

EBI uses a salary scale that is based on education and years of experience and ranges from $82,000 to $99,000

Application Process:

Interested candidates should submit the employment application, and upload the resume and a letter of interest to the employment application.

EBI is an Equal Opportunity Employer and is committed to diversity. We encourage all qualified candidates to apply