• Position: Accountant/Accounts Receivable      
• Department: Business Office
• Status: Exempt (Salary), Full-time
• Reports To: Assistant Head of School – Finance Operations
• Pay Scale: $68,000 to $72,000 depending on experience

Job Summary

This position is chiefly responsible for all Accounts Receivable functions and support for general accounting needs. This includes managing the student and employee account database, payments and charges, student enrollment plan setup, bank deposits and appropriate allocation of all monies received for the school, and for customer service in addressing walk-in needs identified by employees, parents, students & vendors.  In addition, position assists with general accounting needs that include monthly reconciliations, posting journal entries to the general ledger and collaboration with the Controller to support the year end audit. A high degree of attention to detail, ability to communicate in an effective and supportive manner and, given the sensitivity to the individual personal financial information this position encompasses, a high degree of confidentiality and professionalism is required.

Major Accountabilities are:

• Manage daily all school banking, collect all monies received including checks and cash payments and all payments for student, faculty and staff accounts, as well as all donations for Advancement Office and allocate them to the appropriate accounts.
• Assist with customer service for constant foot traffic coming into the office for faculty, students and vendors.
• Assist with all mail incoming and outgoing for the Business Office 
• Collect all charges for student, faculty and staff accounts and post them throughout the month, along with preparing end of month reports. Work with the Financial Aid office to calculate the financial aid portion when applicable.
• Work with Admission Office to track deposit payments and contract signings to accurately track enrollments.
• Email monthly statements and keep current on accounts in arrears. Document conversations with families.
• Manage online student accounts database and assist parents with online accounts (daily)
• Coordinate Monthly ELC billing and payments with ELC Director
• Coordinate new policy rates and online claims for our Tuition Refund Insurance. Review and confirm with the Assistant Head of School for Finance and Operations.
• In December, confirm withholding of contracts due to financial issues. Campus Life will also inform of contracts being withheld for academic or disciplinary actions.
• Start the re enrollment process: first week of January confirm with the Assistant Head of School for Finance and Operations or Admission Office the tuition amounts. Confirm Tuition Refund Insurance rates for contract and update with Admission Office to include online rate description with brochure link.
• Follow-up and coordinate with Admission Office all new and returning student contracts.  Set up new student accounts and charge accounts accordingly.
• Track and balance deferred tuition deposits, incoming tuition, and pre-paid tuition.
• Keep current the Tuition Base File (TUBA Spreadsheet), Financial Aid File, student charge sheets, class lists, and the list of elected Cate Parent Membership during enrollment.
• Each month meet with the Assistant Head of School for Finance and Operations to keep current on overdue accounts, send out letters and/or reminders for the accounts to remain current and develop further strategies for collection should balance remain outstanding after 60 days.

• Monthly reconciliations for major accounts
• Posting payroll journal entries to the general ledger
• Collaboration with Controller to support the year end audit
• Work collectively and collaboratively with Accounts Payable, Controller and other office personnel in support of additional accounting needs, and other daily business operation needs that may arise.
• Additions/Temporary:  Financial Aid Committee, 1099’s, Import Ramp credit card charges & audit charges, Petty Cash, etc

Accounts Receivable Specialist Skills and Qualification Standards:

• Previous responsibility for accounts receivable/accounts payable functions
• General accounting experience
• Excellent analytical and computer skills
• Excellent attention to detail
• Deadline-driven
• Values diversity
• Ability to work collaboratively with a diverse peer group
• Ability to maintain high level of confidentiality
• Ability to learn new technological systems quickly
• Excellent interpersonal, written and spoken communication skills
• Customer service oriented
• Effective problem solver
• Positive attitude and team spirit

This position comes with full benefits that include robust Health/Dental/Life insurance, Retirement and PTO plans. 

All Cate Employees live up to the following Essential Expectations:

• Overtly support and act according to the school’s mission and values.
• Foster a safe, predictable, and supportive environment for employees and students.
• Interact with colleagues in a respectful and collegial manner that fosters a healthy culture for living, learning, and working together.
• Demonstrate commitment and courage in service of building our school culture where diversity is affirmed and supported.
• Demonstrate appropriate planning and preparation to meet the complex and evolving needs of your role.
• Uphold professional standards of predictable presence, reliable responses, and relational trust.
• Appropriately steward strategic and special projects associated with role or team.
• Honor the confidentiality of School, student, and family information.
• Comply with policies and procedures as articulated in the School’s Employee Handbook.
• Authentically engage in self-reflection in service to professional growth and adapting to the evolving needs of the school.

At Cate, we often talk about the deep sense of community that attends the “spirit of this place.” While the “spirit” manifests in many ways, it is rooted in the full recognition of the dignity of each person. We encourage all members of the Cate community to share their background, interests, identities, and beliefs so that we can collectively work to broaden our perspectives, deepen our capacity for empathy, and strengthen our resilience. In doing so, we can continue the daily work of creating and building community

Equal Employment Opportunity Policy

Cate School is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, childbirth, marital status, age, national origin, ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, veteran status, gender, gender identity, genetic information or any other category protected under federal or local law.

To apply, please visit: https://www.indeed.com/job/accountantaccounts-receivable-ab2d2ab969c32cc3