Reports to: COO/CFO

Position Type: Exempt, Full-time, 12 month position

 

Established in 1920, Bentley School is a K-12 co-educational, independent day school located on two campuses in Oakland (K-8) and Lafayette (9-12), California. Bentley School is an inclusive community that shares a vision of academic achievement, balance, and the cultivation of character.

 

Overview of position:

 

The Director of Facilities and Operations plays a key leadership role in overseeing the planning, development, and daily management of the school’s physical plant, campus operations, and safety initiatives, maintaining a campus environment that supports the school’s mission, values, and long-term goals. This position oversees all aspects of the physical plant, including maintenance, custodial services, groundskeeping, safety and security, fleet management, and the facilities budget. The Director works collaboratively with school leadership, faculty, and staff to align operational priorities with the academic calendar and the evolving needs of the school community. A forward-thinking mindset and commitment to long-term sustainability are essential, with responsibilities that include strategic planning, capital project oversight, regulatory compliance, vendor coordination, and the supervision of facilities personnel. The ideal candidate brings both hands-on expertise and a systems-level view, ensuring that all campus operations reflect the school’s commitment to environmental stewardship, safety, and excellence.

 

Duties and Responsibilities: 

 

Facilities Management:

●               Oversee the maintenance, repair, and improvement of all school buildings, grounds, and infrastructure

●               Develop and implement preventative maintenance schedules and long-term capital improvement plans

●               Manage all building systems including HVAC, electrical, plumbing, security and safety systems

●               Work in close partnership with the CFO/COO to envision and advance a campus environment that aligns with the school’s mission and future goals

●               Define and procure services necessary for on-going operation and maintenance of the facility/campus

●               Manage the daily duties and tasks of the maintenance team

●               Maintain an ongoing list of all required projects on campuses along with cost and due dates; regularly communicate updates with various stakeholders

●               Ensures accurate and proper reporting of time on both time cards and work orders by assigned employees

●               Maintain and manage preventative maintenance records, vendor files and plant files (to include but not limited to air conditioning/heating units, back flow valves, fire extinguishers, elevators and appliances)

●               Maintain a current inventory list of all campus resources such as tables, chairs, etc.

●               Maintain an inventory of essential equipment, supplies and replacement parts to ensure smooth operations

●               Set and maintain a level of materials and supplies to have on hand to ensure that a corrective, preventative, or emergency maintenance repair can be done in a timely manner

●               Identify and recommend materials, processes and equipment to be used in changes or modifications to systems or equipment that yield energy savings in plant utilities or resources (i.e., purchase vs rentals, etc.)

●               Ensure repair and replacement of school FFE as appropriate

 

Operations Oversight:

●               Lead and supervise the facilities, custodial, and maintenance teams, including hiring, training, scheduling, and performance evaluation

●               Working with the CFO/COO, develop and manage the facilities and operations budget, ensuring cost-effective resource allocation

●               Coordinate and support campus use for events, programs, and community activities

 

Transportation Fleet Management

●               Oversee the school’s transportation fleet, including vans, automobiles, and utility vehicles.

●               Ensure vehicles are maintained according to safety and compliance standards

●               Keep records of maintenance, forecasting future needs and ensuring the fleet is operational

●               Coordinate with various departments regarding transportation needs for field trips, athletics, and special events

 

Safety and Security

●               Serve as the primary liaison for campus security, safety, and emergency preparedness

●               Develop, implement, train and monitor campus safety protocols, emergency response plans, and drills

●               Serve on the school’s workplace violence prevention program administrative team

●               Oversee access control systems, surveillance equipment, and visitor management procedures

●               Ensure full compliance with OSHA, ADA, fire safety, and other relevant health and safety regulations

●               Partner with school leadership to foster a culture of safety and risk awareness across the community

 

Project and Vendor Management

●               Ensure a fair, transparent, and competitive bid process for facilities projects by preparing clear scopes of work, obtaining multiple bids when appropriate, and selecting vendors based on cost, quality, and alignment with school values

●               Plan and oversee construction, renovation, and capital improvement projects

●               Manage relationships with external contractors and vendors to ensure timely, high-quality service

●               Maintain accurate records for inspections, permits, warranties, and safety certifications

●               Work with architects, engineers, and design staffs on assigned projects

●               Ensure that valid permits are issued and on-site before start of work

●               Ensure that contractors performing work on site have submitted a proper safety plan prior to starting work

 

Administration and Campus Duties:

●               Monitor the cleanliness and organization of both campuses daily

●               Act as primary point of contact 24/7 on all security and fire alarms

●               Ensure student safety as it pertains to traffic patterns, pedestrian traffic and emergency drills

●               Ensure appropriate staffing at Hiller Campus for morning and afternoon traffic safety

●               Schedule and coordinate all systems and equipment shutdowns necessary for repair, replacement, and/or modification done to facility’s systems or equipment

●               Respond to each campus community in a timely manner to address their needs, tracking all work requested and prioritize

 

Other duties as assigned or required to maintain both campuses in the highest level of condition.

 

Qualifications:

●               Bachelor’s Degree required

●               Minimum of five (5) years prior facilities, maintenance, and/or project management experience with significant knowledge in the following areas: mechanical, plumbing, electrical, HVAC systems and controls, carpentry and construction

●               Working knowledge of all building and safety codes from government agencies having jurisdiction, hands-on experience in multiple maintenance disciplines, including boiler systems, electrical, plumbing and general carpentry

●               Technical work experience, with experience in an education setting preferred

●               Knowledge of best methods, practices, equipment and supplies used in facility maintenance, as well as the ability to interpret and understand building and safety regulations

●               Knowledge of budget preparation and control and the ability to work within budget constraints

●               Personnel management skills and contractor management experience with aptitude to judge quality of performance in all major technical trades

●               Customer and team focused: Ability to engage collaboratively and diplomatically with stakeholders and team members

●               Ability to interpret and follow a variety of instructions furnished in written or oral form.

●               Ability to solve problems in a practical and efficient way

●               Strong organizational skills, attention to detail, and demonstrated ability to manage multiple projects simultaneously and adapt to changing priorities

●               Language Skills: Ability to read and interpret documents written in English such as work requests, repair requests, legal documents, contracts, etc. Ability to speak effectively and empathetically with employees and individuals in a professional manner. Ability to speak and write in Spanish, preferred.

●               Prior people management experience

Working Conditions:

●               Full-time, on-site role with availability for after-hours emergencies

●               May work in an office, classroom, or outdoor environment with moderate to loud noise levels, cold and/or hot temperature conditions, inclement weather conditions, mechanical and/or electrical hazards, cleaning agents and chemicals, fumes, dust, and odors, and may be exposed to blood and body fluids while performing cleaning duties

Physical Requirements:

●               Mobility to work in and around standard Bentley offices and buildings; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch,grasp, and make repetitive hand movement in the performance of daily duties; to climb and descend ladders; to operate varied hand and power tools and custodial equipment

●               Strength and stamina to perform medium to heavy physical work; to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff

●               Ability to climb ladders, and occasionally work from heights

●               Vision to inspect assigned work areas and to read printed materials

●               Standing and walking for extended periods of time

●               Finger dexterity to operate custodial equipment

 

Pay Range:

 

Bentley uses a competitive salary scale, which takes into account experience, education, and skill level. The starting salary for this position ranges from $115,000 to $150,000.

 

How to Apply:

 

Please submit a letter of interest, and a CV/resume. No phone calls, please.

 

Qualified, interested candidates may apply for the position through online application at https://bentleyschool.bamboohr.com/careers/255

 

 

Bentley School is an equal opportunity employer and seeks rich diversity among faculty and administration. Bentley School offers equal employment opportunities to all applicants for employment and all employees without regard to sex, gender, gender identity, gender expression, transgender, race, color, caste, national origin, ancestry, ethnicity, religion, religious creed, sexual orientation, age, marital status, military or veteran status, genetic characteristic or genetic information, physical or mental disability, medical condition, citizenship, medical leave or other types of protected leave, domestic violence victim status, or any other characteristic protected by federal, state or local laws.  An applicant who does not meet the minimum qualifications of the position(s) for which the applicant applies will not be considered for employment. If you need a reasonable accommodation to apply or interview for the position, or otherwise participate in the hiring process, please notify Human Resources.