Windward School, a grade 7-12 college-preparatory, independent day school in vibrant West Los Angeles, is currently seeking a Coordinator to join our Collegiate Division.

A nationwide leader in educational models and practices that excite students about learning, Windward is committed to building a nurturing, inclusive culture. We welcome teachers and staff members who bring skills, qualities, and experiences that demonstrate an understanding of and ability to support our work fostering a diverse school community.

At Windward, we are dedicated to cultivating an environment that encourages and supports growth and belonging amongst all community members. Windward teachers, parents, and administrators work together to inspire our students to be responsible, caring, well-informed, ethical, prepared, and well-balanced young adults.

For more information on what Windward has to offer, please visit windwardschool.org/about/careers.

Primary Responsibilities:

• Supports the administrative needs of the Director of the Collegiate Division and the Collegiate Division team

• Joins all Collegiate Team meetings and actively participates in team discussions.

• Manages all incoming calls for the Collegiate Division and serves as the first responder to questions; responds promptly to family and student questions by phone, email, or in person

• Welcomes and assists all visitors to the Collegiate Division Office, including students, faculty, staff, parents, and prospective families

• Oversees the attendance for the student body of the Collegiate Division

o        Prepares weekly attendance reports

o        Serves as the parent liaison for Collegiate attendance-related inquiries and sends daily student reports

o        Field trip attendance (weekly rotation)

• Oversees the attendance for Collegiate Division students

o        Reconciles all unexcused absences, communicating with Collegiate families as necessary

o        Alerts the Collegiate Team to students with excessive absences and/or tardies

o        Manages sign-in for Collegiate students coming to school late and sign-out for students who are leaving school early

o        Collaborates with the Collegiate Dean of Students to resolve attendance questions

• Coordinates all logistics for Collegiate events with the Director of Development and Engagement (i.e., RSVPs, event forms, name tags, mailings, gifts, etc.)in connection with the Events Team

• Plans and organizes, alongside the Division Director, the 11th & 12th Grade Retreats and student events, including associated vendor management

• Attends all 11th and 12th grade retreats.

• Coordinates lunch meetings, food orders, and room reservations for the Collegiate Division administration

• Provides administrative support for Collegiate Prefect Elections, including organizing Prefect statements for distribution, creating ballots, and securing logistics for Prefect Elections

• Coordinates the Collegiate faculty evaluations

• Supports the Director of Human Resources and Recruitment with Division hiring needs, including interview scheduling, travel arrangements, candidate packets, and logistics

• Collaborates with the Graduation team for planning (faculty/student speakers, book awards, gown measurements, diploma names), communications, and data collection

• Provides administrative support as requested for summer camp 

• Establishes communications and distributes parking permits to student drivers

• Collaborates with the Director of Infrastructure and Risk Management to co-manage parking lottery applications and data collection, as well as communicates with families throughout the year regarding eligibility for parking permits.

• Dean’s List/Honor Roll Mailing

• Teams with the coordinators of the Prep and Middle School Divisions to support the overall needs of the school

• Other duties as assigned

Requirements

• Bachelor’s degree or a minimum of two years’ related experience, preferably in an independent school

• Proficiency in Microsoft Office and Google Office; willingness to learn new systems and techniques

• Excellent organizational, time management, attention to detail, problem-solving, multi-tasking, and analytical skills

• Ability to take initiative and demonstrate leadership skills within a team environment

• Strong oral/written communication skills

• Outstanding interpersonal skills with an accessible, approachable, and welcoming demeanor

• Ability to use discretion with confidential information

• Proven ability to work as a positive, enthusiastic member of a team

• Commitment to fostering a welcoming, inclusive community that embraces diversity.

• Willingness to honor the mission of the School and support the School community

This is a great chance to be part of a dynamic, close-knit, independent school culture and community.

We offer competitive compensation and benefits, including:

• Medical, dental, vision insurance

• Paid Holidays, Vacation and Wellness days

• Retirement Plan, including up to 6% employer match

• School-paid Life and Disability Insurance

• Flexible Spending Account Plans

• Annual $2,000 FlexCheck

• Annual $2,500 Lunch Allowance

• MetLife Group Home & Auto Group Discount

• Access to Peak Performance Center to promote physical and mental health

• Wellness Initiatives, including Chair Massages, free Wellness Coaching, Self-Care Reimbursement, and much more!

• Employee Assistance Program

• Tuition Remission

• Nurturing, supportive and inclusive community

• And much more!

Salary Range: $74,000-$82,000, depending on experience. 

To Apply: All interested candidates should send a resume and a cover letter via the Application link.

EOE