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Accountant-Accounts Receivable

  • 31 Jan 2025 1:52 PM
    Message # 13457588

    Professional Staff, Oakland, CA

    Business – Accounting / Full-time / Hybrid

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    Head-Royce School is looking for an Accountant to join the flourishing accounting arm of the business team. Reporting to the Director of Finance, the Accountant is responsible for all aspects of student billing and accounts receivable. This position will manage processing tuition, activity fees, and cafe sales as well as managing all cash receipts paid to the school. In addition, the Accountant will respond to family inquiries, maintain accurate records, and collaborate closely with the Advancement, Admissions, and Business Offices.

    Responsibilities

    • Manage and monitor the TADS enrollment and tuition management system.  Assist with setting up accounts and payment plans and making adjustments throughout the year, to ensure that all families are billed properly each year. 
    • Process student receivables, including entering charges for tuition, auxiliary programs, financial aid, and other charges, and issue monthly invoices.
    • Ensure student accounts are complete and accurate, and respond efficiently to all parent inquiries.
    • Communicate with parents regarding past-due accounts and work closely with the Chief Financial & Operating Officer to proactively arrange for special payment plans as needed.  Manage relationship with outside collection agency when necessary.
    • Manage the Tuition Refund Insurance program, in coordination with the Chief Financial and Operating Officer.
    • Monitor food purchases and receipts through the MySchoolBucks system, working with families resolving discrepancies and issuing refunds, and advising the Chief Financial & Operating Officer of any accounts with significant deficits.
    • Serve as a liaison between parents and the School to resolve all billing questions and issues. 
    • Process and deposit all receipts using the bank’s remote deposit feature and delivering cash deposits to the branch, ensuring all deposits are accurate and timely.
    • Record all deposits, EFT, and wire payments to the General Ledger and Cash Receipts Module, including tuition, fees, advancement donations, and food receipts.  
    • Perform monthly journal entries and reconciliations to ensure the TADS database aligns with the General Ledger.
    • Prepare student billing audit reconciliation schedules at the end of the fiscal year.
    • Cross-train in Accounts Payable and General Ledger functions to provide backup support for these roles.

    Qualifications

    • Bachelor’s degree in Accounting, Business, or a related field, or equivalent experience is required. A minimum of three years of specialized experience in third-party billing, collections, or accounts receivable is preferred, or at least five years of general accounting experience.
    • Prior experience in a non-profit organization and independent school setting is highly desirable.
    • Proficiency in Google Workspace (Gmail, Docs, Sheets, Drive) and Microsoft Excel® is required.
    • Experience with automated accounting systems is required, particularly in billing and accounts receivable, with preference given to those familiar with Blackbaud and TADS.
    • Requires excellent organizational, interpersonal, and communication skills, with experience in data reconciliation, analysis, and self-review.
    • Demonstrate the ability to think independently and critically, to anticipate and resolve time-sensitive issues with excellent judgment, attention to detail.
    • Must be able to work independently as well as collaboratively with staff, teachers, parents, and other community members; maintain a consistently positive attitude; and effectively navigate stressful situations while demonstrating a high degree of tact, discretion, and diplomacy.

    Compensation $90,000 - $105,000 a year

    Full-time, Year-round Exempt, 1.0 FTE



HR Certification Institute’s® (www.HRCI.org) official seal confirms that Cal-ISBOA meets the criteria for pre-approved recertification credit(s) for any of HRCI’s eight credentials, including SPHR® and PHR®.



Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit shrmcertification.org

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