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Advancement Coordinator - Village School - Pacific Palisades

  • 08 May 2024 12:21 PM
    Message # 13354027

    Village School

    Advancement Coordinator

    The Advancement Coordinator (AC) will join the Advancement Office at an important period of strategic growth and will be critical to the department's effort to build a best-in-class fundraising operation. The AC will play an essential role in the team’s practical management of relationships with trustees, parents, grandparents, alumni, and friends.

    Pay Range: $26.00-31.25 per hour 

    Send resume to:

    Administrative Support to Director of Advancement (30%)

    • Arrange internal team meetings, create agendas, and track the next steps.
    • Enter Raiser’s Edge with accuracy, timeliness, correspondence, and action reports.
    • Make catering, restaurant, and other logistical preparations.
    • Coordinate receipts and invoices for Accounts Payable in the Business Office. 

    Village Fund Administrative Support (30%)

    • Coordinate with accounting to process all donations/payments.
    • Create and mail donation “thank you” letters and receipts.
    • Coordinate the mail merging, printing, and mailing of recurring appeals and stewardship letters to various constituencies. 
    • Help ensure data integrity through accurate data entry related to Village Fund donations, stewardship, visits, and peer-to-peer work with volunteers.
    • Ensure accurate constituent tracking in the database.
    • Assist in coordinating Village Fund volunteer meetings, including preparing materials, slide decks, and other collateral.

    Event Support (30%)

    • Assist with various stewardship and volunteer events throughout the school year, emphasizing signature donor recognition events and the Annual Gala.
    • Help track RSVPs, make phone calls to increase and confirm attendance, and record event attendance in Raiser’s Edge database. 
    • Create and prepare event materials, including RSVP lists, name tags, place cards, etc.
    • Order and manage stewardship and thank you gifts as directed.
    • Manage calendar of events and update parent calendar as needed.

    Other Projects as Assigned (10%)

    • Assist with the management of party book events.
    • Provide support in dismissal, carpool, and lunch as requested.
    • Organize spirit wear inventory, giveaways, and welcome bags for new employees.

    Education and Work Experience

    • Bachelor’s degree
    • 2-3 years of experience in advancement or a field that requires strong interpersonal skills and a high degree of interaction with external audiences, such as client-based work.
    • Experience working in education is preferred. Understanding of the mission and purpose of independent schools is desirable.
    • Familiarity with working with nonprofits preferred.

    Skills and Qualifications

    • Team player with a can-do attitude and willingness to help others.
    • Highly organized and detail-oriented with a demonstrated ability to manage multiple priorities and projects and meet deadlines in a fast-paced environment.
    • Excellent interpersonal skills with a collaborative approach to working with staff at all organizational levels, including volunteers and board members.
    • Ability to deliver exceptional customer service via all channels (phone, email, in-person, etc.).
    • Ability to use current desktop office technologies proficiently and ability to adapt to and use future technologies.
    • Database experience required (Raiser’s Edge preferred).
    • Data-driven and digital-first mentality, with the ability to work collaboratively through Google Drive (Docs, Sheets, Slides, etc).
    • Good understanding of social media platforms.
    • Self-starter willing to learn new functions and applications as needed.
    • Ability to work weekends and evenings as needed.

    1 file

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