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Idyllwild Arts Foundation

Director of People & Culture

Idyllwild Arts Foundation (IAF) was founded in 1946. The arts institution started as a Summer Program for learners of all ages. In 1986, Idyllwild Arts Academy was founded as an independent, residential arts high school, located in Idyllwild, California. The school serves approximately 300 students from roughly 35 countries and provides pre-professional training in the arts and a comprehensive college preparatory curriculum.

The Director of People & Culture will support Idyllwild Arts' Human Resources administrative needs, including payroll processing, HRIS database management, benefits administration; maintenance of employee records; coordinating annual effort reporting; and overseeing personnel systems.

The Director of People & Culture will report to the Vice President, Finance and Business Operations, oversee the Human Resources & Payroll Coordinator Operations and will support the operations of the Human Resources department.

We are looking for an experienced human resources professional who can support the Vice President, Finance and Business Operations in establishing and carrying out the strategic goals of the department while ensuring seamless execution of daily operations. The ideal candidate should be a hands-on, creative problem-solver with previous experience and wants to advance in Human Resources. The candidate should be able to view the Human Resources functions and processes with an objective eye and seek to challenge the status quo. With a strategic mindset, they must continuously strive to improve systems and processes. The person needs to be extremely customer service oriented; always anticipating the employees' needs. A positive and collaborative attitude and teamwork approach are essential to be successful in this role. This position should be a thought partner to the Vice President, Finance and Business Operations.

RESPONSIBILITIES INCLUDE (but are not limited to):

• Payroll, Benefits and Compensation
• Ensure input and submission of an accurate and timely payroll.
• Administer all employee benefit programs including retirement plans, medical, dental, vision, life insurance, disability, etc.
• Onboard new employees into the payroll and benefits systems in a timely, clear and supportive manner.
• Team with the Vice President, Finance and Business Operations in the transition to a new benefits broker offering enhanced benefits and services.
• Work with the benefits broker to ensure benefits documentation is updated, compliant, and available to employees upon request.
• Reconcile monthly benefits invoices in a timely manner.
• Oversee and ensure ERISA, ACA and HIPAA compliance in all areas of benefits administration.
• Ensure that insurance enrollments and COBRA notices for terminations are completed accurately and in a timely fashion.
• Assist with healthcare claims issues when necessary, responding to benefits questions and directing benefits issues to the appropriate carrier or insurance broker as necessary.
• Perform retirement plan administrator duties, including assisting in the annual pension audit and ERISA filings and serving as point of contact for employees and retirees regarding their retirement plans.
• Coordinate claims for Workers Compensation and Unemployment Compensation as necessary.
• Manage the process for requests of various leaves of absence, ensuring compliance with all federal and state leave policies.
• Complete marketplace/industry surveys including NAIS/DASL, EEO, Interschool etc.
• Prepare annual employee contracts, stipend agreements, and compensation letters and update as course loads and employment agreements change.
• Assist employees with payroll and benefits related requests and in the day-to- day efficient operation of the HR Department.
• Ensure the employee timekeeping system is utilized properly and is in compliance with Department of Labor guidelines.

Records Maintenance and Compliance

• Maintain personnel and payroll records, including time and attendance information, and other personnel information in compliance with applicable laws, regulations, and policies.
• Support Vice President, Finance and Business Operations in research and analysis on special projects. Organize and maintain confidential active and inactive employee personnel files.
• Ensure all employee, payroll and benefits related files are stored electronically in accordance with the school's document retention policy.
• Ensure all members of the professional community are in compliance with training requirements such as Sexual Harassment Prevention training, Mandated Reporter and Child Abuse prevention training.
• Assist in the administration, interpretation and application of personnel policies and procedures.

Database Management

• Maintain payroll, HRIS and Applicant Tracking Systems. Play an integral role of implementation of additional modules in the HRIS/Payroll system, Paycom.
• Perform accurate and timely entry of data into the HRIS/Payroll system for new hires, terminations, employee status changes, supervisor changes, and other personnel information.
• Ensure the assignment and distribution of appropriate benefits checklists for new hires and termination checklists for departing employees.
• Inform the community of new hires and terminations.

Employee Recruitment and Onboarding

• Assist the Vice President, Finance and Business Operations and the hiring managers in the hiring and recruiting process; create job descriptions and postings, post open positions to the appropriate job boards, websites, list serves to ensure we are encouraging diverse populations to apply to our opportunities.
• Perform background checks and distribute fingerprinting and health form requirements are fulfilled in a timely manner for newly hired employees. Ensure that new hire paperwork and requirements are completed.
• Systematize and implement procedures for hiring, appointing, orienting, training along with the Vice President Finance & Business Operations.

Performance Management and Employee Relations

• Support the performance management processes for all members of the professional community.
• Be readily available to listen and provide counsel for employee questions and concerns about policies, payroll and benefits and know when to escalate issues to the Vice President, Finance and Business Operations.
• Other duties as assigned by the Vice President, Finance and Business Operations

Physical/Sensory Demands:

While performing the duties of this position an incumbent may be required to:

• Regularly remain sedentary for long periods of time in meetings and while processing information and paperwork both manually and on a computer; Reach with hands and arms and use of hands to finger, type, and manipulate a computer keyboard and mouse.
• Converse in clear English both written and orally, over a telephone, teleconferencing and in person.
• Make public presentations.
• Occasionally, incumbent may be required to lift up to 25 pounds; Traverse uneven terrain and climb stairs while moving about campus; Bend and stoop.
• Conduct tours and show visitors campus facilities.
• Provide their own transportation for campus and regional events.
• Work varying hours, including days, nights, and weekends and some holidays.

Education/Experience

• Bachelors Degree in related field.
• 5 - 7 years experience as Human Resources Manager/Director
• Independent School experience preferred

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