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Administrative Assistant to the Head of Upper School

  • 22 Feb 2024 2:44 PM
    Message # 13319596

    Viewpoint School is an independent, coeducational, college preparatory day school serving 1,200 students in grades TK-12. Viewpoint is located in the Santa Monica Mountains of Los Angeles County on a 40-acre campus in Calabasas, close to the countless urban and recreational destinations Los Angeles has to offer. 

    Viewpoint School prioritizes the quality of the student experience within a

    context of achievement, and encourages broad student participation in academic and co-curricular opportunities. The school community is unified by a shared set of values and seeks always to strengthen its culture of learning, purpose, caring, and challenge. Viewpoint asks teachers to create relational classroom climates conducive to collaboration, creativity, and application. Employees are part of a dynamic community of bright, engaged students and colleagues. Balancing academic achievement with student wellness is also a priority for the School. 

    We are honored to have been named 2023 Best Place to Work in SoCal by @bestcompaniesgroup. Our talented staff are the ones that made this happen and make this a great place to work every day. What makes this news even better? We're hiring! Come join our dedicated team!

    Viewpoint School is currently seeking an Administrative Assistant to the Head of Upper School. The Administrative Assistant supports the Upper School office and coordinates the schedule for the Head of School.

    Primary Functions:

    • Responsible for the clerical support in the Upper School office.
    • Responsible for distributing correspondence from the Head of Upper School, the Assistant Head of Upper School, and the Dean of Students. 
    • Responsible for monitoring the submission of grades from the Upper School’s teachers.
    • Responsible for the accessibility of quarterly Report Cards and Progress Reports. 
    • Responsible for the distribution of various grade reports to the Head of Upper School, Academic advisors, and College Counselors. 
    • Responsible for creating correspondence to faculty and administrators needing gowns and hoods for graduation ceremonies.
    • Helps to prepare the Upper School Student & Parent Handbook and Student Planner.
    • Assists registrar in sending seniors’ School Reports, transcripts, test scores, and Viewpoint’s Profile to universities and colleges.
    • Assists with the coordination and distribution of the Upper and Middle School’s Daily Bulletin
    • Creates work permits for students.
    • Maintains the schedule for the Head of Upper School.
    • Assists with the scheduling of events for Head of Upper School, the Assistant Head of Upper School, and the Dean of Students.
    • Communicates with parents and distributes phone calls when the Head of Upper School is not available.
    • Other miscellaneous duties as deemed necessary.

    Experience, Knowledge, Skills, Abilities Required:  

    • Bachelors’ degree preferred with a minimum of three years’ school administrative experience.
    • Must demonstrate competency with basic word processing, spreadsheet, database, internet and computer functions.
    • Ability to use basic office equipment.
    • Ability to communicate effectively with all constituents in a school environment.
    • Position requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, multitasking, and writing.
    • In addition to the position described above, you agree to perform other duties and responsibilities as shall be assigned by the Head of School or other supervisor.

    Compensation: Anticipated compensation is $30.00-$35.00 per hour depending on experience.

    Candidates interested in applying for the position should submit an updated resume to

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit

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