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Administrative Assistant for Advancement

  • 02 Feb 2024 2:48 PM
    Message # 13309933

    The Buckley School is a dynamic, nurturing learning community committed to equity and inclusion, and as such, seeks to hire talented employees with diverse backgrounds.

    Administrative Assistant

    The Buckley School, Los Angeles’ oldest all-gender K-12 coeducational learning institution, has an opening for an Administrative Assistant for our Advancement department. This position reports to the Director of Advancement and is responsible for day-to-day coordination and support of development, special events, and alumni efforts.  This position offers a terrific opportunity for a self-starter interested in gaining experience across advancement functions.

    Essential Functions

    Advancement & Donor Relations

    • ·         Produces or creates a wide variety of documents, reports and other materials for staff and volunteers in support of advancement efforts, including, but not limited to: solicitation letters, social media campaigns, Annual Report on Philanthropy, and other Buckley Fund materials. 
    • ·         Drafts articles and content for the school’s magazine and website about donor relations, and other topics, as needed.
    • ·         Works with Database Manager on parent wealth screening and research efforts.
    • ·         Manages donor acknowledgement process and supports stewardship efforts.
    • ·         Manages online giving and donor recognition platforms (GiveCampus, ThankView, etc.).
    • ·         Provides overall administrative support for annual fund efforts.


    • ·         Staffs special events to process on-site registrations and payments.
    • ·         Provides overall administrative support for all fund-raising events.

    Alumni Relations

    • ·         Works with the Director of Alumni Relations to coordinate alumni mailings, social media efforts, and events.
    • ·         Provides administrative support for alumni relations activities.
    • ·         Staffs alumni events.


    • ·         Provides administrative support to the Director of Advancement and all activities in the office.

    Responsibilities include the following

    Annual Fund & Donor Relations

    • ·         Coordinates all mailings.
    • ·         Helps create phonation materials and volunteer packets.
    • ·         Produces lists and reports for volunteers.
    • ·         Coordinates meetings with annual fund volunteers.
    • ·         Implements stewardship program, including recognition.
    • ·         Creates briefing documents on prospective donors.


    • ·         Coordinates all mailings.
    • ·         Manages guest lists and RSVPs.
    • ·         Helps generate rosters and lists as needed and maintain attendance lists that track donor activities and interests.

    Alumni Relations

    • ·         Manages guest lists and RSVPs.
    • ·         Takes minutes at Alumni board meetings.

    Database Management

    • ·         Provides back up support for entering data into Raisers Edge.


    • ·         Manages logistical details for meetings, programs, and selected events involving the Director.
    • ·         For Advancement staff meetings, gathers agenda items from staff, distributes agenda and takes minutes at meetings.
    • ·         Maintains Advancement Office master calendar.

    Required/Desired Qualifications

           Bachelor’s degree

           2 years of development and volunteer management experience, preferably in a non-profit and/or educational environment.

           Model the highest standards of professionalism and create warm, uplifting and trusting working relationships marked by humor, positivity, humility, empathy, excellent emotional intelligence, extraordinary interpersonal skills, and collaboration.

           Possess deep appreciation and passion for education, fundraising, and community engagement, particularly in an independent school environment.

          Demonstrate ability to manage thoughtfully the personal, political, and institutional dynamics

      related to diversity, equity, inclusion and justice issues in schools.

           Model a growth mindset and continuous learning, and believe in the capacity for adult growth.

           Demonstrate strong communication skills in person, in writing, by phone and through other electronic means (such as Zoom).

           Demonstrate great individual integrity, initiative, self-awareness, commitment to personal and professional growth, ability to receive and apply feedback, and the ability to advance multiple strategic and operational priorities simultaneously.

           Think and act strategically.

           Organize and lead routine and special events.

           Offer evidence of a successful track record in meeting or exceeding stated goals.

           Flexibility to occasionally work long hours, including attendance at weekend and evening events.

           Knowledge of Microsoft Office, Google Suite, Blackbaud/Education Edge, and the ability to learn new and evolving technology.

           Demonstrate adaptability, dependability, good judgment, strong social skills, impressive communication skills in writing and speaking, and the abilities to read, assess, imagine, evaluate, calculate, & make wise decisions.


    $24.00 - $35.00 per hour depending on experience.

    The base salary is separate from fringe benefits, such as retirement contributions, daily lunch, on-site parking, contributions to medical, dental, vision, life/AD&D plans, our generous time off policy, or potential stipends (for eligible employees). Our pay ranges are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at The Buckley School, your actual base salary will be determined by your education and experience.


    Interested candidates should send their resume to


    The Buckley School, a K-12 college preparatory school with 830 students, is one of the most respected independent schools in the Los Angeles area.  Buckley is known for its unique educational philosophy, the 4-Fold Plan of Education, which marries a whole-child approach with elements of structure, as well as for its warm, intimate educational environment. 

    The school’s curriculum balances academics, the arts, physical development and moral education. Its creative, personalized approach to education emphasizes high academic standards for all students, and includes traditional touches that develop the character and discipline that unlock students’ potential.

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