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Advancement Associate

  • 22 Jan 2024 12:28 PM
    Message # 13304395

    Campbell Hall
    Advancement Associate
    Salary range: $25.00 - $32.00 hourly

    Campbell Hall, founded in 1944 and situated on 15 naturally landscaped acres in Studio City, California, is an independent, all-gender, college preparatory, Episcopal day school for students in kindergarten through grade twelve.  The school is committed to fostering a community dedicated to honoring the diversity of the human experience, and is an Equal Opportunity Employer that does not discriminate on the basis of race, color, and creed, place of national origin, sex, gender identity, age, sexual orientation or physical ability.

    Overview of Position:

    The Advancement Associate fulfills several general office management functions for the department, provides administrative support to the Director of Advancement, and supports many of the school’s fundraising and community-building events. This position works closely with and takes direction from the Constituent Events Manager and the Special Events Manager. They also work collaboratively with departments across campus and with parent volunteers. 

    Job Description:

    Administrative Support (30%)

    • Provides administrative support to the Director of Advancement including correspondence, calendaring, expense management, and other tasks

    • Provides administrative support to the Campbell Hall Advancement Committee 

    • Orders office supplies 

    • Coordinates departmental meetings and events

    • Supports the Database Manager with mail processing and printing and distribution of acknowledgement letters 

    • Supports the Director of Advancement and departmental colleagues in development and production of reports, marketing collateral, and other materials as needed

    • Fulfills other duties as assigned

    Event Support (70%)

    • Supports the event planning and execution work of the Special Events Manager and the Constituent Events Manager, including on-site setup, production, and strike

    • Provides administrative support to CH volunteer committees, including Grandparents, Bagpiper’s Ball, Party Book, Merry Mailers, and others as needed

    • Prepares and executes mailings, email campaigns, and electronic invitations as needed

    • Supports the Special Events Manager and gala Auction Chairs by coordinating all aspects of the spring gala auctions and opportunity drawings, including item processing, oversight of the online auction platform, and item distribution

    • Supports the Constituent Events Manager and the High School Office with the annual Commencement ceremony, including coordination of seating, ticketing, and will call

    • Maintains and updates CH grandparent contact information

    • Provides administrative assistance for the Party Book program as needed, including maintaining contact with party book hosts and attendees in conjunction with Special Events Manager

    • Assists the Special Events Manager and Constituent Events Manager with scheduling, calendaring, and campus collaborations

    • Handles event RSVPs and general inquiries as needed

    • Creates and prints name tags

    • Organizes and maintains CH event supplies and inventory 

    • Provides other administrative support to CH Advancement events as needed, including expense reporting, data entry, and other tasks

    Required Qualifications:

    • Bachelor's degree preferred

    • 2-years event and/or administrative experience

    • Ability to balance multiple priorities and effectively manage time

    • Excellent organizational skills

    • Extreme tact and discretion in handling of confidential information

    • Appreciation for and understanding of Campbell Hall’s mission and values and an ability to communicate them to external constituencies

    • Demonstrated ability to work collaboratively and contribute positively to a team culture

    • Experience with the Microsoft Office and Google Office suites

    • Some evenings and weekends are required in this role

    Desired Qualifications:

    • Knowledge of independent schools, fundraising, and volunteerism

    • Experience with fundraising databases in general and Raiser’s Edge in particular

    This is a non-exempt role, eligible for overtime after 8 hours per day or 40 hours per week at 1.5 the designated rate.

    If interested, please complete the online application:; here you may also view information regarding Campbell Hall’s benefits. 

    Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability. 

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit

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