Immediate Opening - February 1 2024

Waldorf Education is the fastest growing independent school movement in the world.  This dynamic, 100-year-old approach to child development and education—based on the teachings of Rudolf Steiner—is continually evolving to meet the needs of current students. Waldorf education inspires life-long learning in students and enables them to fully develop their unique capacities.

The San Francisco Waldorf School (SFWS) was founded in 1979 and serves approximately 400

 students across a parent-child program, a preschool program, kindergarten, and the first through twelfth grades. Our grade school campus (preschool through eighth grade) is in the Pacific Heights neighborhood. The high school campus is located across town in the West Portal neighborhood.  Both campuses are easily accessed via public transportation.

The San Francisco Waldorf School hires dedicated and highly capable faculty and staff; many are current or former parents of students in the school, and all develop a deep connection to Waldorf education and our unique school in San Francisco. SFWS employees are a committed group of free, responsible adults who bring our best individual selves to our work.

SFWS asks all employees to proactively commit to diversity, equity, and inclusion, personal improvement, and service to the SFWS mission, bringing energy and excitement to serve all students, faculty, and families of the school. 

Summary

SFWS is looking for an HR Coordinator to join the Business Office and skillfully manage a wide range of HR functions for approximately 120 employees.  This is a 0.75 FTE, non-exempt staff position reporting to the Director of Finance and Operations.  The ideal candidate will have experience in Human Resource coordination at an independent school, with excellent customer service and organizational skills.

Key Responsibilities

Human Resources

●        Provide guidance for all HR-related questions from staff and teachers

●        Coordinate hiring process: job postings, applicant tracking, interview schedule and hire letters; coordinate interview training for managers and hiring committees

●        Manage onboarding and offboarding processes for all employees

●        Maintain and update job descriptions as needed

●        Maintain accurate employee records and personnel files including the annual processing of faculty renewal letters and year-round part-time hire letters

●        Maintain accurate preschool employee records in compliance with Community Care Licensing requirements

●        Annually update employee handbook, in coordination with Chairs and Administrative Director

●        Inform leadership teams of new employment laws, best practices, DEIB updates

●        Coordinate and track evaluation process for faculty and staff

●        Process leaves of absence: pregnancy, disability, paid family leave; FMLA/CFRA

●        Provide various statistics and reports and employment verifications

●        Support personnel panels and employee relations processes

●        Facilitate ongoing required employee training: Mandated Reporter Training, Harassment Prevention Training, CPR, DMV Clearance

●        Document HR procedures and processes

●        Maintain memberships with Cal-Isboa, NAIS, Cal Chamber, POCIS, NEMNET

●        Take up special projects as needed

Benefit Administration

●        Process benefit administration during onboarding and open enrollment

●        Process workers’ compensation claims; provide data for annual work comp audit

●        Handle on-going benefit inquiries from employees, customer service

●        Review annual benefits renewal with insurance broker and Finance Director

●        Interface with third party administrators: HSA, FSA

●        San Francisco Healthcare Ordinance administrator 

●        Calculate annual faculty and staff tuition remission benefit

●        Administer annual teacher parking permits (together with GS and HS Admin Coord)

●        Process annual ACA Reporting and various government reports such as EEO-1

●        Record absences/vacation - report to payroll for recording

Qualifications and Experience

●        A minimum of two years of experience in human resources coordination

●        Ability to deal with confidential and sensitive issues

●        Highly organized and self-motivated

●        Excellent skills using MS Office and Google Docs

●        Excellent written and verbal communication skills

●        Experience with third party payroll and HR systems

●        Ability to manage multiple priorities and tasks with accuracy and attention to detail

●        Optimistic and positive attitude and exceptional customer service

Additional Desired Qualifications

●        Knowledge of and appreciation for Waldorf education

●        Understanding of independent school environment

●        Strategic thinking and planning skills

●        Comfortable working in a collaborative environment

●        HR Certification

Benefits and Compensation

This is a 0.75 FTE non-exempt position.  Benefits include medical, dental and life insurance, flexible spending plans, retirement plan (employer contributions and matching after one year of employment) and prorated (75%) tuition remission (after one year of employment) for up to two eligible dependents enrolled in our Preschool -12th Grade program. 

Compensation range at .75 FTE:

$46,500 - $51,000 annual (1 FTE is $62,000 - $68,000)

($29.81 - $32.69 per hour)

Paid semi-monthly (24 pay periods)

Physical Requirements and Work Environment:

●        Regularly sitting or standing 4-8 hours

●        Be able to occasionally lift 30 lbs.

FLSA Classification:                Staff; Non-Exempt with Benefits

Reports to:                             Director of Finance and Operations

Date Posted:                           January 2024

San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, religion, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientation, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion.  Everyone is encouraged to apply.

Please send resume and letter of interest to jobs@sfwaldorf.org