The duties and responsibilities of the Athletics Administrative Assistant include providing administrative support to ensure efficient operation of the school’s Athletic Department. The Athletics Administrative Assistant supports the Athletic Director through a variety of tasks related to organization and communication. This person is responsible for confidential and time sensitive material.

We are looking for an enthusiastic, self-starter team member who is a thoughtful listener, attentive to detail with impeccable follow-through and eager to be part of a dynamic workplace. 

This is a part-time position that requires on campus attendance for 12-15 hours per week.

General Office Support

• Answer routine Athletic Department inquiries

• Process expense reports and invoices

• Manage Athletic Director’s calendar

• Pick up and distribute department mail, handle outgoing mail

• Order office supplies

• Work with the Technology Department for routine maintenance of office equipment

• Handle sensitive information in a confidential manner

• Performs other duties as assigned

Requirements

• A minimum of 3 years of experience as administrative and/or office assistant

• Knowledge of office management systems and procedures

• Excellent time management skills and ability to multitask and prioritize work

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills

• Proficient in Google tools and MS Office suite

• High school diploma or equivalent; college degree preferred

Expected Skills & Proficiencies

• Professionalism

• Approachability

• Initiative and follow-through

• Accuracy

• Teamwork

• Discretion and judgment

• Works well with others

• Ability to maintain a high level of confidentiality

• Patience

We offer:

• An exceptional work environment and caring community

• Excellent professional development opportunities

• Highly competitive salary

• For full-time employees: a comprehensive benefits package, including generous contributions to a retirement plan  for eligible employees and their families. Learn more by going to https://www.menloschool.org/employment-benefits.php.

To be considered for this position please submit your resume and cover letter using this link.

We look forward to hearing from you!

About us:

Menlo School is an independent, coeducational, college preparatory school for students in grades six through twelve. Located in Atherton, California, and established in 1915, the School is accredited by the Western Association of Schools and Colleges and is a member of the National and California Associations of Independent Schools.

Menlo is dedicated to providing a challenging academic curriculum complemented by outstanding creative arts and athletic programs. The School helps students develop positive values and nurtures character development in a supportive environment that upholds the highest moral and ethical standards. Our program encourages students to reach their fullest potential and to develop the skills necessary to respond intelligently and humanely to the complexities of a diverse and increasingly interconnected world.

At Menlo School, equity, diversity, inclusion and belonging are at the core of our organizational identity. Through our daily efforts, the School demonstrates a shared commitment to the development of all stakeholders by supporting a campus ethos where equity, diversity, inclusion and belonging reflect the major cornerstones of our community.

Our equal opportunity employment policy:

Menlo School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants. We administer all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law.

Pay range:

In the spirit of pay transparency we share the base salary range for this position for the 2023-2024 academic year. The full pay range, which encompasses all experience levels is $35.00 - $42.00 per hour. Within this broad range, we pay each employee in accordance with what could be reasonably expected based on an individual's experience level. Base salary is exclusive of fringe benefits, retirement plan employer contributions or potential stipends (for eligible employees). Pay ranges at Menlo are reasonable estimates of what the School anticipates paying for a role but are not guaranteed. If hired at Menlo School, your final base salary will be determined by factors such as skills, education, experience, job level, part-time status and number of months of work per academic year. In addition to those factors, we believe in the importance of pay equity and consider internal equity with our current employees as a part of any final offer. Please keep in mind that the generous range mentioned above is the full base salary range for the role. Hiring at the maximum of the range is not typical for Menlo School in order to allow for future and continued salary growth.