Job Title: Assistant Director of Alumni and Donor Relations 

Department: Advancement

Reports to: Director of Alumni and Donor Relations

Status: Salaried/Exempt, Professional Staff, Full-Time, Benefited

SUMMARY

The Assistant Director of Alumni and Donor Relations plays an integral role in engaging Webb’s more than 4,500 alumni worldwide. The Assistant Director is responsible for the development and implementation of programs and events designed to inform and engage alumni and donors with the goal of increasing affinity, participation, and financial support of The Webb Schools and Raymond M. Alf Museum of Paleontology. The Assistant Director will also produce correspondence, printed material, and online communications for, and about, alumni and donors to further the strategic goals of the Advancement Office.

RELATIONSHIPS

The Assistant Director of Alumni and Donor Relations reports directly to the Director of Alumni and Donor Relations. This position interacts with volunteers, administrators, faculty, staff, students, and alumni.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Must be able to successfully perform the following duties and other duties as assigned and necessary:

• Implement and develop ongoing alumni programs such as the networking and mentorship program WebbWorks, college alumni midterm packages, as well as alumni panels for Summer Programs, special events, and more.
• Collect, write, and produce engaging and appropriate alumni content (stories, photography, and video) for the website and print publications. This includes alumni news articles, notable alumni profiles, class notes, obituaries, event promotion, Towne & Baseline e-newsletter, and more.
• Organize regional alumni events that support alumni Regional Representatives.
• Oversee alumni social media accounts, including but not limited to Facebook, Instagram, LinkedIn and Twitter. Post content on a regular basis on each platform while tracking metrics and monitoring online conversations.
• Assist in volunteer management of the Alumni Council and its subcommittees, including planning and execution of meetings, and annual Council activities such as the Alumni Awards Program, Senior Dinner, Career Evening, regional outreach, and more.
• Increase reachable alumni base by researching, networking, and updating alumni records.
• Support alumni class agent program to increase alumni engagement and financial support.
• Support all aspects of the Reunion Program including recruiting, training, and supporting reunion volunteers and assisting with Reunion Giving campaigns.
• Proactively reach out to alumni to cultivate and steward relationships.
• Oversee the online directory and ensure synchronized updates with Raiser’s Edge NXT database.
• Manage and maintain alumni engagement, retention, and stewardship data in alignment with the CASE annual Alumni Engagement Metrics Survey.
• Assist with major school programs and events including but not limited to: Alumni Weekend, Alumni Reunion Program, Regional Alumni Events, Stewardship Dinners and Events, Campaign Events, and more.
• Assist with the creation and production of donor stewardship reports such as the annual Report of the Schools, annual endowed stewardship reports, and gift acknowledgments.
• Other duties as assigned.

PROFESSIONAL QUALITIES OF WEBB FACULTY & STAFF

• Contributes to the delivery of the mission, vision, and values of the school community.
• Demonstrates inclusive and equitable practices to ensure that all members of the community feel a sense of belonging.
• Follows community policies and procedures and models positive behavior.
• Works effectively as a team member and develops professional and productive relationships with colleagues.
• Understands boundaries and embraces responsibility for the care of students in loco parentis.
• Promotes a trust-based community by keeping appropriate confidences.
• Manages time effectively and meets deadlines and commitments.
• Communicates and responds to all school communications in a timely manner.
• Exhibits flexibility and adaptability to change as needed.

OTHER RESPONSIBILITIES

• Occasional local or regional travel may be required to visit alumni and to staff regional events.
• Occasional evening and weekend work required.
• Support the development and implementation of all major alumni and donor events.
• Maintain working knowledge of campus news.
• Learn and utilize the development information system – Raiser’s Edge NXT – and other platforms utilized by the Advancement Office such as PeopleGrove.

EDUCATION, EXPERIENCE, SKILLS

• B.A. required, and a minimum of 1-2 years of development, marketing or event experience preferred.
• Strong writing and proof-reading skills.
• Strong planning and communication skills.
• Understanding of social media platforms (Facebook, Instagram, Twitter and LinkedIn) to promote content.
• Introductory or intermediate knowledge of Adobe Suite for photo and video editing.
• Ability to work well under pressure and be responsive to deadlines.
• Outstanding attitude and willingness to assist wherever needed.
• Ability to manage several projects simultaneously.
• Competent in Microsoft Word, Excel, and PowerPoint.

OTHER REQUIREMENTS

A current California driver license with a satisfactory motor vehicle record is required. A criminal background check must be successfully completed before employment can begin.

PHYSICAL REQUIREMENTS

The physical requirements of this position are those needed to successfully fulfill the job duties and responsibilities articulated above. As prescribed by law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

OTHER SKILLS

Given the responsibilities of leadership, specific duties, and authority vested in this position, the counselor must communicate well, verbally and in writing, and possess strong analytical skills in order to make informed decisions. Effective interpersonal skills are required to manage personnel and students, solve problems, and represent The Webb Schools in the external community.

COMPENSATION PHILOSOPHY

Anticipated annual salary range: $70,000

• The Webb Schools offer competitive compensation. In setting position ranges, Webb reviews numerous factors including industry data from NAIS, CAIS, NBOA, and other market data.
• Webb believes a strong benefits package is important for employee stability and retention. Benefits include highly subsidized health plans, robust retirement contributions, and tuition remission.
• Webb allocates substantial resources to growth and professional development, including funding for advanced degrees, curriculum development, industry conferences and workshops, and other academic and pedagogical pursuits.

Interested candidates should send their cover letter and résumé to:

Lexus Beaman, Director of Alumni & Donor Relations

careers@webb.org

Fax: (909) 482-5272

This position is “at-will”. This means that both Webb and the hired employee have the right to terminate the employment relationship at any time, with or without advance notice, and with or without cause. There is no employment contract, actual or implied.

The Webb Schools are an Equal Employment Opportunity Employer. We are committed to providing equal employment opportunities and do not discriminate based on perceived or actual race, color, national or ethnic origin, religion, sex, pregnancy (or any related conditions), age, marital status, military or veteran status, medical condition, gender/identity/expression, sexual orientation, or any other characteristic protected by state or federal law. www.webb.org.