Escuela Bilingüe Internacional (EBI)

Job Description

Job Title:Staff Accountant

Job Class: Full Time, Non-Exempt

Reports to:     Controller

EBI is seeking faculty and staff members who, in addition to their specific responsibilities, demonstrate the following:

• Enjoy working in an international, diverse school environment;

• Share in our values of bilingualism, educational excellence, diversity, international mindedness, and character;

• Support the mission and vision of EBI;

• Bring a positive attitude and a sense of professionalism to the School community;

• Embody all attributes of the IB Learner Profile

The Staff Accountant is responsible for supporting the Controller and Human Resource Coordinator (HR) with Accounts Payable/Receivable, payroll, as well as general accounting and business office support functions at EBI. The Staff Accountant  interacts with faculty, staff, vendors, and parents on a weekly basis.

Ideal Requirements:

• Bachelor’s Degree (preferably in Business, Accounting, or related field)

• Experience working in an independent school or non-profit organization is strongly preferred 

• Minimum 2 years of relevant experience 

• Proficient in QuickBooks Desktop (or similar accounting platform), Excel and G-Suite

• Solid understanding of basic bookkeeping and accounting principles

• High degree of accuracy and attention to detail

• Analytical, process improvement and problem-solving skills; resourceful with the ability to research and resolve inquiries

• Exceptional time management skills and ability to prioritize work

• Excellent interpersonal, communication, and organization skills

• Flexible, collaborative, and able to work effectively in a team-driven environment, as well as independently with minimal supervision

• Technologically savvy

• Discretion and sensitivity to confidential information 

Specific responsibilities:

• Serve as the point person for all accounts payable matters, including setting up new vendors and the year-end 1099 filing process

• Route bills for coding and approval; enter invoices into QuickBooks and prepare weekly payment runs

• Prepare monthly reports for credit card holders and manage the approval process

• Review coding and enter all credit card transactions in QuickBooks 

• Serve as backup support for Purchasing

• Utilize and maintain  timekeeping information related to verifying payroll information and recording earnings/deductions., etc.

• Support HR in processing the bi-monthly payroll

• Prepare and make bank deposits

• Track and reconcile accounts receivable to ensure all payments are accounted for and properly posted

• Utilize FACTS tuition management system to support payment plan management

• Generate weekly remittance and delinquency reports from FACTS; resolve outstanding billing issues

• Prepare tuition receipts for FSA/ tax purposes, as needed for families

• Support  transactional data entry and the monthly close process

• Calculate and record department allocations for Employee Benefit expenses 

• Run and distribute monthly departmental budget vs. actual reports 

• Prepare  supporting documents for the annual Audit and 990 Tax Return

• Gather data from various departments to assist with the completion of DASL/BIIS/Cal-ISBOA Annual Surveys

• Participate in the production of  various government (federal, state and local) filings and reporting

• Identify continuous opportunities for improvement and standardization in accounts payable and financial processes to build efficiencies and eliminate or reduce manual processes

• Perform other duties and special projects as assigned by the Controller, HR and the DFO

EBI uses a salary scale that is based on education and years of experience and ranges from $31 to $38.46 per hour.

To be considered for the position, please complete an application, send a letter of interest, a resume, and contact information for four professional references, including current and former supervisors, to employment@ebinternacional.org. Please generate all documents as one MS Word doc or a converted PDF file. Incomplete files, or files or candidates that do not meet the desired qualifications, will not be considered.

This is a fast-track search. Applications will be reviewed as they are received, and the position will remain open until filled. Prospective candidates may learn more about the school by visiting our website. Thank you for your interest in Escuela Bilingüe Internacional (EBI). No phone calls or emails, please.

EBI is an Equal Opportunity Employer and is committed to diversity. We encourage all qualified candidates to apply.