California Independent Schools Business Officers Association

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Director of Finance and Operations

  • 11 Sep 2020 3:34 PM
    Message # 9229174

    ABOUT CROSSROADS SCHOOL FOR ARTS & SCIENCES

    Crossroads School is a vibrant, urban school with a founding commitment to the “greater community.” Started in 1971 and taking inspiration from the civil rights, anti-war and feminist movements, Crossroads was founded to be not just a school, but also a movement for positive social change in the world. This ambitious charge is part of the very DNA of Crossroads. Not only do our students engage in meaningful service learning and community service projects, but Crossroads as an institution considers serving the greater community a cornerstone of our mission.

    Key institutional service programs in Crossroads’ history include:

    • The Crossroads Community Foundation (CCF), an institutional service initiative created in 1984 to develop and implement partnerships and programs that serve the greater community.
    • S. Arts, launched in 1990 to provide visual and performing arts education to children in under served LA public schools. Today, P.S. Arts is its own nonprofit, providing arts instruction to nearly 25,000 students in California. 
    • S. Science, launched in 2006 to provide hands-on science education and teacher training to students in undeserved LA public schools. Today, P.S. Science is its own nonprofit, serving 2,000 students at nine Title 1 elementary schools. 
    • The Crossroads School Equity & Justice Institute, opened in 2018 to bring new opportunities for service and innovation to our students while developing and supporting meaningful community action with partner organizations.

     

    To learn more about Crossroads School for Arts & Sciences, please visit the following link

     

    THE OPPORTUNITY

    Crossroads School for Arts & Sciences is seeking an accomplished Director of Finance and Operations (DFO). Reporting to the Head of School, the Director of Finance and Operations serves as a member of the senior management group (APC - Administrative Planning Committee) and oversees all financial and operational activities related to the School’s $62 million budget. In partnership with the Head of School, the Director of Finance and Operations serves as the School’s strategic administrator and provides leadership and managerial oversight, supervising a team of 4 key managers across the following areas: finance, human resources, facilities, and auxiliary services.

     

    Alongside the Head of School, the Director of Finance and Operations establishes, cultivates, and maintains excellent working relationships with a wide network of trustees, consultants, advisors, faculty, and colleagues within the community, and local agencies and organizations externally. This position will be an integral part of the School’s efforts to respond to the COVID-19 pandemic, including helping strengthen impactful distance education as well as the planning and process surrounding the opening of the physical campus. This includes providing financial guidance, forecasting, and leadership in City/County-waiver processes and potential phased opening across different campuses and sites.

    KEY RESPONSIBILITIES

    Financial Leadership

    • Oversees the development and management of the School’s operating budget and long-range financial plans, including acquisition and management of debt. Reviews and approves operational and project-based budgets. Oversees and demonstrates responsibility for the School’s financial and tax reporting.
    • Oversees and demonstrates responsibility for cash management and cash flow forecasts, including investment of operating cash, reserve funds, and endowment.
    • Oversees and coordinates outside banking and accounting relationships. Ensures compliance with contractual and external obligations, including with banking partners and IRS regulatory reporting.

     

    Provides the Head of School and Board of Trustees with financial and other pertinent information necessary for making key policy and operational decisions. Attends meetings of the Board of Trustees and Executive Committee, serving as liaison to the following committees: Finance, Audit, Investment, Real Estate, Facilities and Revenue, and supporting both the Head Compensation Committee and Executive Committee as assigned.

     

    Administration & Management

    • As member of the Administrative Planning Committee, meets weekly to discuss school operations and participates in long-range planning as well as policy and procedural development institution-wide. Advises all managers as necessary regarding financial and legal implications of operations.
    • Works closely with the Associate Head of School on a broad range of administrative, personnel, compensation and operational issues, jointly supervising the Director of Human Resources in a number of employee relations and compensation areas. 
    • Works closely with the Director of Advancement to coordinate the work of the Business and Advancement offices. Develops and analyzes financial reports supporting fundraising, endowment management, foundation reporting, and communications.
    • Supervises four key managers:
      • The Controller, who manages budget and treasury operations, audit coordination, and banking relationships while supervising accounting staff responsible for general ledger, accounts receivable, accounts payable, payroll, and project management.
      • The Director of Human Resources, who oversees personnel policies and practices School-wide, supervises employee benefits and compensation management, and manages employee relations.
      • The Director of Facilities, who is responsible for management and planning for the physical plant, security operations, event set-up and logistics, custodial, and transportation.
      • The Director of Auxiliary Services, who has responsibility for after care (hangout), summer, and adult programs on both campuses, facilities rentals, food services, spirit wear sales, and other auxiliary services. 

     

    Risk Management

    • Supervises a wide range of business operations, including insurance policy management, legal advice and assistance, and risk management policies and procedures.
    • Oversees and reviews contractual obligations of the School in all areas and guides managers in the development of outside agreements as well as waivers and related procedures.
    • Oversees the review, revision, and enforcement of enrollment contracts with legal counsel. Works with parents to resolve unusual situations as required. Works closely with Director of Enrollment Management and Director of Financial Aid and Affordability to ensure fair and equitable financial aid policies and awards. Ensures coordination between Accounts Receivable/Student Billing and financial aid.
    • Participates in School-wide committees such as Risk Management and Implementation, both in conjunction with the Associate Head of School.

     

    Operations

    • Manages personnel practices to ensure compliance with labor laws and other legal affairs.
    • Chairs the 403b Committee for the employee retirement plan, working in conjunction with outside financial advisors to ensure the strength and viability of the plan, and communicating with employees regarding changes and strategies.
    • Supervises the Facilities Director in the administration of School facilities and operations.
    • Provides management and budget oversight to construction projects, coordinating with project architects and managers, and assists in long-range plant planning as requested by the Head of School.
    • Oversees, negotiates and manages real estate relationships, both as tenant and landlord, and coordinates property acquisitions, working with brokers, consultants and outside property managers.
    • Supervises the Director of Auxiliary Services in the administration of auxiliary service operations.
    • Acts as external liaison to the City of Santa Monica, SMMUSD, and the Chamber of Commerce in various aspects of operations as required.
    • Ensures compliance with contractual, regulatory, and municipal requirements.

     

    CORE COMPETENCIES

    The Director of Finance and Operations will be a strategic and results-driven leader with a track record of success in similar roles of progressively greater responsibility. They will have a strong finance and operations background, excellent relationship-building capabilities, and impeccable communication skills. A strong complement to the Head of School, the DFO will be relied upon for their good business judgment, analytical mindset, great capacity for flexibility and adaptability to shifting priorities or needs, and sound and influential decision-making abilities.

     

    The ideal candidate will have at least 10 years of financial leadership experience at an organization of similar size; finance executives with corporate, nonprofit, or higher education experience who are mission-driven and passionate about education will also be considered. The DFO will have both financial and operational experience, and ideally a management background in human resources, information technology, and/or facilities. They will have a service mindset along with business savvy and good judgment to establish the necessary trust and credibility with the Head of School, Board of Trustees, faculty, colleagues, parents, students, and external partners. A bachelor’s degree is required, and an MBA or CPA is desired.

     

    CONTACT

    Crossroads School for Arts & Sciences has engaged Koya Leadership Partners to help in this hire. This

    search is being led by Michelle Bonoan and Medelene Beasley. Please submit a compelling cover letter

    and resume here, or email Michelle and Medelene at the following:

     

    Michelle R.S. Bonoan

    Managing Director

    mbonoan@koyapartners.com

     

    Medelene Beasley

    Vice President and Associate

    mbeasley@koyapartners.com

     

    Crossroads School for Arts & Sciences commits to being a community where individuals of differing cultural backgrounds, identities, abilities and life experiences bring their whole selves; where we value and honor the contributions and talents that each person brings; and where everyone realizes a fulfilled life – a life of well-being that is filled with purpose, financial security, civic identity, strong relationships, and health. These commitments are at the heart of our decisions.

     

    Crossroads School does not discriminate in employment on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, gender or gender identity, age or sexual orientation.

     

    ABOUT KOYA LEADERSHIP PARTNERS

    Koya Leadership Partners is a national retained executive search and human capital-consulting firm that works exclusively with nonprofits and social enterprises. We deliver measurable results, finding exceptionally talented people who truly fit the unique culture of our client organizations and ensuring that organizations have the resources and strategies to support them. For more information about Koya Leadership Partners, visit www.koyapartners.com.


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