Position Description

This is a full-time administrative staff position providing high-level organizational and logistical support to both the Assistant Head of School/Lower School Division Head and the Upper School Division Head.  Additionally, this role serves as the School’s Registrar maintaining all official academic transcripts and attendance records schoolwide. The Registrar plays a critical role for students applying out to other schools and supports student record keeping, class scheduling, and academic database management. This role requires the highest level of skill in the areas of communication, organization, and collaboration, use of the Blackbaud SIS, and commitment to maintaining strict confidentiality.

Experience and Essential Job Functions:

This Exempt position use independent judgment and discretion more than 50% of the time in the following administrative and functional areas:

• Serves as the liaison between Division Heads and all community members, including faculty, students, parents, and any outside parties. Requires the ability to communicate effectively and interact professionally as a representative of Mirman School and the Division Heads.
• Manages both Division Heads’ calendars; provides clerical, scheduling, organizational, and operational support to Division Heads.
• In conjunction with the Director of External Relations, manages communications to families via Mailchimp and/or other avenues.
• Performs the responsibilities of Registrar and maintains accurate, up-to-date student files.
• Creates and maintains report cards and transcripts for all students
• Creates and maintains academic schedules and special programming for students under the general supervision of Division Heads.
• Assists with updating the Magnus Health system in conjunction with the School Nurse and Administrative Office Manager including the annual collection of student authorization forms and immunization records.
• Manages the full Applying-Out process for the Upper School Division Head and Head of School.
• Coordinates and collaborates with multiple administrators and faculty on campus events, including Parent-Teacher Conferences, Graduation, Staffulty In-Service, Curriculum Nights, etc.
• Supports the coordination of all Outdoor Education trips and field trips with outside vendors, permission slips, etc.
• May be required to travel as needed to off campus events.
• Works on special projects as assigned by the Division Heads and Head of School.
• Additional duties as assigned

Qualifications

• BA degree from an accredited college or university
• 3-5 years of work experience in an academic setting
• Tech-savvy and proficient in Google Workspace (Docs, Sheets, Calendar), Microsoft Office Suite, and familiarity with school systems (e.g., Blackbaud, School Pass, Paychex, RAMP) a plus
• Culturally competent with a desire to be an engaged community learner
• Growth mindset, detail oriented with solid analytical and management skills
• Ability to work occasional evenings and weekends, depending on school events and meetings
• Excellent written and verbal communication skills
• Sense of humor with an ability to work well with all members of the Mirman community
• First Aid and CPR training required (training provided if not currently certified) 
• Valid CA driver license and clear criminal background investigation

The job is performed in a generally clean and healthy environment, but there may be possible exposure to childhood diseases and illnesses. Exposure to heated/air conditioned and ventilated facilities with average interior dust with occasional exposure to outdoor elements. Exposure to a normal school environment that is usually quiet but sometimes noisy. The physical demands described here are representative of those that must be met by an employee to successfully perform the position responsibilities. Reasonable accommodation may be requested to facilitate performing these essential job functions:

• Ability to sit, stand, move, communicate, hear and read during normal activities.
• Able to use computers and other teaching tools.
• Ability to think and concentrate for sustained periods of time.
• In-person attendance necessary to provide an effective level of interaction with students, faculty and staff during normal school hours.

Job Perks

• Beautiful, rustic campus easily accessible from both LA’s city and valley sides
• Top-tier medical, dental, and vision coverage with zero to low premium contributions
• 403(b) retirement plan with a 5% match and immediate vesting
• Flexible tuition eligibility if applicable
• Professional development support including opportunities for growth
• Relocation Assistance
• Employee affinity groups
• Paid holidays (e.g., Thanksgiving week, Winter and Spring breaks) plus vacation
• Community and connection with staff/administration
• Generous benefits package, pet insurance, Lifelock credit monitoring, and FSA accounts

To apply for this position, submit the following two PDFs to employment@mirman.org.

1. Cover letter introducing yourself to the Mirman School Search Committee
2. Resume or CV