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Campus Coordinator

  • 07 Mar 2024 3:16 PM
    Message # 13326433

    Job Title:Campus Coordinator (Alcatraz)

    Job Class:FT, Non Exempt, Bilingual (Spanish / English)

    EBI is seeking faculty and staff members who, in addition to their specific responsibilities, demonstrate the following:

    • Enjoy working in an international, diverse school environment;

    • Share in our values of bilingualism, educational excellence, diversity, global citizenship, and the cultivation of character;

    • Support the mission of EBI;

    • Bring a positive attitude and a sense of professionalism to the School community.

    Specific Responsibilities

    The Campus Coordinator is responsible for the following:


    • Coordinate the setting up of meeting spaces for groups as requested

    • Calendar events as requested using an online space requisition system

    • Support the Division Head or other Senior Administrator(s) in charge of the campus to which you are assigned

    • Take messages for the Division Head and communicate them

    • Greet and direct visitors and issue visitor badges

    • Answer the telephone, respond to questions, direct calls and take messages 

    • Review purchase requests and create purchase orders for both faculty and staff for materials, supplies, and other products for his/her campus

    • Check emails regularly during the day and forward messages if necessary to the corresponding person

    • Check the mailbox daily, receive, sort, and distribute correspondence and packages accordingly

    • Respond to emergency situations according to procedures

    • Make sure to have all emergency cards for students and ensure teachers have copies

    • Make sure emergency backpacks have all necessary supplies and resupply every trimester

    • Update Licensing roster as needed

    • Assist in keeping the Campus Bulletin Board updated with current licensing forms and notices

    • Assist the PK-1st Division Head with keeping all PK personnel folders up to date (including health forms, waivers, transcripts, updated mandatory classes)

    • If necessary, verify identity of person picking up student(s) by requesting ID and checking student(s) Emergency Form

    • Keep record of student attendance in the school platforms (Brightwheel)

    • Administer basic first aid, attend to sick students, and call parents for pick up of sick students (send home sick note) or if injury occurred (send home an incident report)

    • Make sure all incident reports are filled when injury occurs, filed and given to the parents at pick up

    • Make copies and organize files 

    • Keep an inventory and maintain the supply closet with necessary items

    • Notify the maintenance person regarding urgent requests from classroom teacher(s)

    • Keep track of discretionary funds for teachers and process check requests.

    • Assist in the coordination of the Parent Association Friday Coffee

    • Receive student food service and log food temperature daily

    • Support the school and its leadership by assuming responsibility for special research and other school related projects as assigned

    • Support Division Head with documentation required from parents to be volunteer drivers 

    • Organize lice checks once every trimester

    • Support Division Head with coordination of field trip transportation and payment of venues

    • Keep the front desk area clean and organized at all times

    Requirements of Position:

    • Ability to support in various types of tasks and be flexible

    • Bilingual Spanish/English

    • Computer literate – comfortable with learning new programs or applications

    • Familiar with Google apps (Drive, Docs, Sheets)

    • Maintains a positive attitude and a team player

    • Enjoys being in a busy, active environment

    • Enjoys working with children, parents, faculty and staff

    EBI  uses a salary scale that is based on education and years of experience and ranges from $27.00 T0 $31.00 per hour.

    Application Process

    To be considered for the position, please complete an application, and send a letter of interest, a resume, and contact information for at least three professional references, including supervisors, to Please generate all documents as one MS Word doc or a converted PDF file. Incomplete files, or files or candidates that do not meet the desired qualifications, will not be considered.

    EBI is an equal opportunity employer

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit

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