Job Title:Advancement/Admissions Coordinator
Job Class:Full Time, Non-Exempt
Supervisor:Director of Admissions
Escuela Bilingue Internacional is an independent co-educational day school with campuses in Oakland and Emeryville. EBI is a Spanish-English, IB World PK-8 School that provides the highest international academic standards in an environment that thrives on diversity, fosters global citizenship, and develops the character necessary to recognize that cultural uniqueness is the touchstone of our common humanity. EBI has an average student population of 355 and two campuses in Oakland and Emeryville.
Faculty and staff members of EBI demonstrate excellence in their positions as well as the following characteristics:
Enjoy working in an international, diverse school environment
Share in our values of bilingualism, educational excellence, diversity, global citizenship, and the cultivation of character
Support the mission of EBI
Bring a positive attitude and a sense of professionalism to the school community
The Advancement Coordinator is focused on resourcing, coordinating, and supporting the efforts of the school at both campuses regarding 1) development/fundraising, 2) admissions and 3) communications. This coordination will take place primarily through donor database management, administrative support for the development and maintenance of community reporting tools (website, newsletter, marketing and advertising materials, etc.), meeting logistics and departmental scheduling.
Specific Job Responsibilities
Coordinate with accounting to process all donations/payments
Create and mail donation “thank you” letters and receipts
Update Generations database to track donors, donations and events
Track timeline, fundraising amounts and donation goals
Maintain website content integrity and provide guidance to optimize
Maintain weekly school newsletter and distribution list integrity
Special project management as needed for the department (i.e. marketing material design, development of promotional packets, set up/preparation for special events, etc.)
Maintain database of inquiries and applications for Admissions
Maintain database on Admissions applicants
Develop of Marketing materials
Coordinate and process donations
Maintain database to support donor data, appeal/thank you mailings
Oversee Annual Fund timeline
Track donations by donor and maintain all trackers
Support Spring Fundraising (Gala) preparation
All Event Support (timeline, communication, material development, etc.)
Develop and maintain online store
Maintain EBI Platforms (ParentSquare, ConstantContact, etc.)
Maintain, coordinate and send weekly newsletter communications (al Día) and other school-wide communications as requested
Update EBI calendar (internally and externally)
Develop and design Social Media posts/campaigns and flyers/materials for events
Support and coordinate Yearbook efforts
Bachelor’s Degree required
Expertise in Microsoft Word, Excel, Google Suite, mail merges, and data input. File Maker or similar database experience a plus
Excellent written and verbal expression, experience in proofreading and editing
Strong organizational skills and attention to detail
Ability to manage multiple projects, meet deadlines, and prioritize among assignments
Ability to work independently and as an effective team player
Demonstrated success as a confident problem solver
Commitment to EBI’s mission and values, and an enthusiasm for diversity, equity, inclusion, and belonging (DEIB) work.
EBI uses a salary scale that is based on education and years of experience and ranges from $33.65 to $40.86.
To be considered for the position, please complete an application, and send a letter of interest, a resumé, and contact information for at least three professional references, including supervisors, to firstname.lastname@example.org. Please generate all documents as one MS Word doc or a converted PDF file. Incomplete files, or files of candidates that do not meet the desired qualifications, will not be considered.
EBI is an Equal Opportunity Employer and is committed to diversity. We encourage all qualified candidates to apply.
Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit shrmcertification.org
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