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Performing Arts Department Coordinator

  • 02 Jun 2023 11:34 AM
    Message # 13209903

    Performing Arts Department Coordinator 

    Salary range: $25.00 - $35.00/hourly

    REPORTING RELATIONSHIP: Performing Arts Department Director (PADD)

    The vibrant Performing Arts Department consists of K-12th grade dance, music, and drama, including acting, theater tech, tv production, ballet, contemporary dance, choir, recording arts, and several instrumental ensembles. With nearly 30 performances a year and over 600 students involved in curricular classes and extra-curricular productions, the Performing Arts Department Coordinator will work under the direction of the Performing Arts Department Director in supporting the faculty on production and curricular needs, publicity, and assisting in department projects and assignments. Some periodic evening or weekend work times involved. 



    • Publicity: create and post flyers around campus for all performing arts events, create social media posts, serve as liaison to Communications Department

    • Work with performing arts teachers to order and distribute show-shirts  

    • Create payment links for theater meals and show-shirts

    • Order and set up meals for cast and crew, order catering for department meetings, and order theater concessions

    • Backstage management for certain shows

    • Coordinate backstage help for dance shows

    • Maintain lists for reserved and accessible seating 

    • Coordinate photographers and videographers

    • Create and proofread paper and digital programs/playbills

    • Sort through, organize, and create photo galleries of each show (SmugMug)

    • Send ticket links and upcoming schedules to families of cast and crew

    • Livestream certain concerts

    • Possible: Backstage rehearsal assistance including student supervision

    • Special projects, assignments and assistance as needed for the Performing Arts Department Director


    • Send weekly content emails 

    • Work with Communications on updating department webpage and audition pages


    • Work with performing arts faculty and college counseling office to submit classes for UC approvals

    • Make email distribution lists for each PA class and production

    • Organize field trips (buses) and professional development trips (hotels, plane tickets)


    • Excellent attention to detail, highly organized, with ability to prioritize and juggle multiple projects at once

    • Proficient with Google Docs, Sheets, Slides

    • Prompt, reliable and team player

    • Demonstrates flexibility 

    • Strong verbal and written communication skills

    • Minimum 2+ years of administrative experience

    • Bachelor’s degree preferred, but not required

    • Some performing arts familiarity is a plus, but not required



    • Periodically carry (up to 20 lbs) or push (up to 50 lbs) items across the campus

    • Regularly required to travel across campus which includes stairs, moderate inclines/declines and irregular terrain.


    To Apply

    Please complete the online application at 

    Equal Employment Opportunity

    Campbell Hall believes in and operates on the premise that it is the right of all persons to seek work and to advance on the basis of their individual merits, ability, and potential. Campbell Hall has been, is, and will continue to be, strongly committed to the principle that equal employment opportunity must be afforded to all persons regardless of race, color, ancestry, national origin, religion, gender, pregnancy, sexual orientation, family care status, veteran status, marital status, age, medical condition, and disability.

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit

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