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Program Associate

  • 06 May 2023 3:30 PM
    Message # 13193690

    Imagine a school where each day is alive with learning and the spirit of adventure. Since its founding in 1998, The Girls’ Middle School (GMS) has been committed to progressive education and innovative programming, meeting the needs of a wide range of middle school students who make up our vibrant, inclusive community. Our project-based curriculum encourages creative problem-solving, collaborative teamwork, and independent thought. GMS educates girls* during a pivotal time in their lives. Students develop self-knowledge, confidence, and leadership skills supported by a staff highly attuned to their changing emotional and social needs. GMS encourages girls to find their voices, take risks, and become self-reliant. Learn more about GMS:

    *At GMS, “girls” refers to cis girls, trans girls, non-binary youth, gender non-conforming youth, gender queer youth, and any girl-identified youth. 

    We are committed to sustaining and broadening the diversity of our faculty and staff. Our passionate, mission-driven faculty and staff create a joyful, inclusive, and respectful community of students and adults.


    The Girls’ Middle School educates girls at a crucial time in life. We create an inclusive environment where academic growth is nourished. A GMS girl discovers her strengths and expresses her voice while respecting the contributions of others.

    Position Description:

    We are seeking an enthusiastic Program Associate who is able to work effectively with a diverse range of constituents. The Program Associate works closely with the Assistant Head of School and Director of Student Services to implement the school’s academic program and provide timely and efficient administrative support. 

    The ideal candidate is organized, resourceful, proactive, and will enjoy working in a school. There are also opportunities to be involved directly in the activities of the school by teaching an elective, working with an advisory group, participating in class trips, and/or substitute teaching. 

    Primary Duties and Responsibilities

    • Uphold the highest degree of confidentiality, discretion, and professionalism in all interactions

    • Manage the Assistant Head of School’s schedule and calendar

    • Support the Assistant Head of School with drafting presentations and other communications

    • Develop and maintain an efficient materials management system for both electronic and paper-based resources 

    • Support and help coordinate meetings and events, including faculty meetings, professional development, New Faculty Orientation, Pre-Service, Back to School Nights, Professional Development Days, Academic Fair, Special Schedules, and Post-Service

    • Coordinate logistics and details for Intersession, a weeklong experiential learning opportunity   

    • Support and coordinate grade-level activities, field trips, and overnight trips

    • Collaborate with Registrar regarding record maintenance, mailings, and other projects

    • Coordinate substitute teachers for all absent faculty members

    • Populate and maintain multiple calendars on all platforms

    • Maintain the staff portal in the school’s Student Information System

    • Coordinate and produce narrative assessment reports utilizing the school’s assessment reporting software 

    • Oversee hiring process logistics, including collecting resumes, arranging travel, and scheduling visits

    • Provide database and administrative support for online MAP Growth assessment

    • Front Desk and/or Supervision duties

    • Substitute teach for absent faculty members as needed 

    • Attend occasional after hours events such as Graduation, Back to School Nights, etc. 

    • Other duties as assigned by the Assistant Head of School and other administrators


    Qualifications, Education, and Experience

    • Unimpeachable integrity and discretion

    • Commitment to the empowerment of girls and the mission of The Girls’ Middle School

    • Cross-cultural competency and the ability to engage positively with people from diverse backgrounds

    • Excellent communication and interpersonal skills

    • Collaborative, flexible, and supportive to colleagues; talented at developing strong working relationships with various community constituents (comfort in reaching out to tech support, vendors, and other outside providers)

    • Ability to make quick and informed decisions, take initiative, and anticipate programmatic needs

    • Outstanding organizational, time management, and prioritization skills; attention to detail; resourcefulness; and strong problem-solving skills 

    • Strong technical skills, particularly with spreadsheets, word processing, and meeting software (Mac, Google Suite, MS Office, Zoom)

    • Comfort with learning new software and databases 

    • Ability and willingness to work occasional nights and weekends (pre-determined each year in advance)

    • Previous experience in an academic or non-profit setting is preferred but not required

    • Bachelor’s degree preferred but not required

    • Fluency in Spanish is a plus


    EEO Statement

    The Girls’ Middle School is committed to the principle and practice of equal employment opportunity, a diverse and inclusive workplace, and a work environment free of discrimination and harassment. Employment decisions at GMS are based on business needs, job requirements, and individual qualifications, without regard to race, color, creed, religion, sex, age, gender, gender identity, gender expression, sexual orientation, marital status, parental status, national origin, language, disability status, ancestry, military or veteran status, citizenship, or any other consideration made unlawful by federal, state, or local laws. 

    Compensation and Benefits

    • Comprehensive Employee Health Benefits (full medical, dental & vision coverage)
    • Retirement matching
    • Access to engaging and personalized professional development
    • The Girls’ Middle School uses a competitive salary scale. The annual salary for this position ranges from $70,000 - 75,000 for a full-time position, commensurate with experience. 

    A criminal background check is required and must be successfully completed before employment can begin. 

    Please send resume/CV and letter of interest (cover letter) to the Assistant Head of School, Megan Gilbuena, at

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit

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