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Accounting Associate

  • 20 Jul 2021 12:24 PM
    Message # 10764065


    Position Summary

    The Accounting Associate position at Notre Dame High School is a regular, full-time, 12-month, hourly position that reports to the Vice President of Finance and to the Assistant Vice President of Finance. The Accounting Associate is responsible for supporting the Vice President in the administration of the Business Office at Notre Dame High School.  

    Responsibilities (Key Job Elements)

    The Accounting Associate has the following responsibilities:

    Financial Aid

    • Assist the Vice President of Finance in configuring the annual financial aid application
    • Work closely with our third-party application processor making sure they process applications in an accurate and timely fashion
    • Point of contact for families that have financial aid questions
    • Track the progress of all financial aid applications to completion
    • Perform statistical analysis and reporting on financial aid data and trends
    • Update the school website and other materials with financial aid information and statistics
    • Attend financial aid workshops offered by the school


    • Assist the Vice President of Finance in configuring the annual Enrollment application
    • Work with the Admissions Office to make sure all students enroll in a timely manner
    • Perform statistical analysis and reporting on admissions, enrollment, and retention data and trends

    School Van and Vehicle Rental Program

    • Process school van requests via email and DocuSign
    • Maintain the school’s van calendar
    • Run driver DMV/MVR checks and update ePlan if necessary
    • Order buses for non-athletic off-campus events
    • Order rental cars when vans are not available
    • Work with facilities to check vehicles in and out
    • Account for all vehicle rentals and internal van usage

    Facility Use by Outside Groups

    • Maintain facility use contracts
    • Collect and reconcile any funds received from outside groups
    • Obtain and store certificates of insurance
    • Inform the Vice President of Finance of unauthorized outside groups, if any
    • Track admissions/enrollment data on certain outside groups

    Cash Deposits

    • Receive, deposit, and receipt all payments made directly to the school

    Other Business Office Duties

    • Maintain office stationery and school copiers
    • Process requests for certificates of insurance for school activities
    • Assist the Vice President of Finance with the annual financial statement audit, as needed
    • Maintain and reconcile the school postage meter monthly
    • Reconcile departmental copier usage monthly
    • Reconcile the student store inventory annually
    • Assist the Assistant Vice President of Finance in distributing departmental budgets
    • Distribute Business Office mail
    • Maintain the business office point of sale iPads
    • Prepare quarterly sales and use tax return
    • Maintain fixed assets schedule
    • Prepare monthly and annual booster club accounting reports
    • Answer Business Office calls that come from the automated switchboard
    • Reconcile cafeteria vendor reports and perform periodic analytical sales reviews
    • Miscellaneous administrative tasks as needed

    Desired Education

    • Bachelor’s degree in an accounting, finance, or related field

    Desired Experience

    • Two years of work experience in a comparable position is preferred

    Required Skills

    • Intermediate knowledge of principles of accounting and business office practices
    • Effective oral and written communication skills, with excellent interpersonal skills
    • Ability to maintain confidentiality and work with confidential information
    • Strong research and analysis skills
    • Advanced Microsoft Excel and Word skills required; knowledge of database software (especially Blackbaud Financial Edge NXT) preferred
    • Intermediate Google suite skills required
    • Ability to work in a team environment
    • Spanish language skills preferred
    • Willingness to expand office skills and knowledge through training and professional development

    These responsibilities are based on current Business Office practices and are subject to change based on future needs. If the responsibilities change the Vice President of Finance will notify the Accounting Associate in advance and mutually coordinate a revised job description. A background check, references and fingerprints are required, if offered the position. The position also requires the employee to maintain a current VIRTUS (Protecting God’s Children) certification during employment. The application can be accessed using the following link:

    Accounting Associate - Notre Dame High School

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit shrmcertification.org

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