Position Summary

Pilgrim School, a traditional college preparatory school located near downtown Los Angeles, has an immediate opening for an Accounting Specialist in the Business Office. This is an excellent opportunity to work in a vibrant school atmosphere while attaining practical accounting experience. The Accounting Specialist is responsible for the accounts payable functions, including the purchase order system and provides support for major financial accounting areas, including daily receipts, donation tracking and general ledger reconciliation. This position reports directly to the Accounting Manager.

Major Areas of Responsibility

• Performing full cycle accounts payable including coding, obtaining internal approvals, entering and processing check payments for approved invoices and employee expense requests.
• Auditing invoices and credit card bills against purchase orders and researching or resolving discrepancies
• Ensuring compliance with the purchase order system and credit card policies.
• Processing bank deposits.
• Tracking restricted donations.
• Recording journal entries.
• Preparing monthly account reconciliations of Accounts Payable, Prepaid Expenses, Accrued Expense and other material liability accounts.
• Monitoring accounts payable to ensure payments are accurate and timely.
• Communicating with vendors and serving as a point of contact for staff regarding expense reimbursements and payables.
• Maintaining accurate and up-to-date vendor files.
• Obtaining W-9 forms from vendors and preparing annual forms 1099.
• Assisting the Accounting Manager and Chief Operating Officer with other projects or duties as needed.
• The usual and customary methods of performing job functions occasionally require physical demands, such as lifting up to 20 lbs.

Required Qualifications

• Bachelor’s degree in Accounting
• One to two years’ experience in accounting or accounts payable required
• Independent, quick learner and a meticulous work ethic required
• Knowledge of basic accounting rules and internal controls required
• Solid knowledge of Excel and Word software required
• Excellent verbal and written communication required
• Strong problem solving and analytical skills required
• Experience with Blackbaud Financial Edge software is required.

If you do not meet all qualifications but feel you are a good fit for this position, we welcome your submission with explanation of how you can contribute to Pilgrim in this capacity.

Salary Range and Benefits

The salary range for this position is $25-34/hour, depending on experience and qualifications. We offer a full and robust range of medical, dental and vision benefits, participation in a 403b retirement plan, which we will match up to 4%, and life insurance. More information about all of our benefits will be provided during the interview process.

Timeline and Start Date

Applications for this position will be accepted until the position is filled. The start date for this position is immediate. Please note that employment is subject to Live Scan clearance and reference checks prior to beginning employment.

How to Apply

To be fully considered for the position, please send your resume, cover letter, and references (including a supervisor) to employment@pilgrim-school.org.

Pilgrim School provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, Pilgrim School complies with applicable state and local laws governing nondiscrimination in employment.