California Independent Schools Business Officers Association

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  • 23 Jun 2020 8:27 AM
    Message # 9054804

    Flintridge Sacred Heart Academy La Canada Flintridge, CA

    Controller Job Opening

    Summary:  Reporting directly to the Director of Finance and Operations (DFO), the Controller is responsible for the day to day operations of the Business Office and provides critical support to the DFO on special projects. Flintridge Sacred Heart seeks a Controller to lead Business Office operations and manage a team of three staff.  The scope of responsibilities includes receivables, payables, cash receipts, and payroll, as well as budget reporting and overseeing the annual financial audit.  Prior management experience is required. 

    Supervision:  The Controller supervises the Senior Accountant, Accounts Receivable Administrator and Accounts Payable Administrator.  Supervisory responsibilities are full scope including recruiting, hiring, training, staff development, team building, evaluating, counseling and terminating.

    Essential Job Functions:

    • OPERATIONS – Oversees day to day operations of Senior Accountant, Accounts Receivable Administrator and Accounts Payable Administrator, including receivables, payables, cash receipts, payroll, etc.
    • STUDENT CONTRACT MANAGEMENT – Plans and oversees the update and distribution of student enrollment package, review of contracts for completeness and system update.
    • MONTHLY CLOSE – Responsible for ensuring a timely and accurate completion of the monthly close, including processing monthly and quarterly journal entries, account analysis and reconciliation, variance analysis and financial statement review.
    • BUDGET REPORTING – Compiles and issues monthly budget reports in a timely manner, addresses budget manager questions and monitors budget manager certification.
    • POLICIES & PROCEDURES – Identifies control weaknesses, prepares and updates policies and procedures, monitors and enforces compliance.
    • CASH FLOW MANAGEMENT – Monitors daily cash balances and initiates cash transfers to maintain appropriate balances.
    • AUDIT SUPPORT – Complete oversight. Prepares audit schedules, account analysis, addresses audit questions and assist in financial statement preparation.
    • TECHNOLOGY SUPPORT – Serves as the primary liaison for Business Office technology support and Blackbaud and Academy Technology department.
    • CUSTOMER SERVICE – Manages customer requests in a friendly, helpful and efficient manner.

    Other Job Functions:  Other duties as assigned, such as DFO support in preparation for Board Committees, minute taking at Finance and Investment Committees, administration of the NAIS survey, special event cash management, financial aid administrative support, etc.

    Education and Experience:

    • Bachelor’s degree in Business Administration, Finance, Accounting or related discipline is required. 
    • Minimum 5 years of progressive experience in the management of accounting operations and experience sufficient to successfully performing the essential duties of the job.
    • ·         Prior management experience is required. 

    Skills, Knowledge, and Abilities:

    • MICROSOFT OFFICE – Proficient in Word, Excel, PowerPoint and Outlook functions; 10 key skills.
    • GENERAL LEDGER – Strong working knowledge of window based GL and reporting software packages such as Blackbaud, Great Plains and Peachtree.  Exposure to Blackbaud preferred.
    • ACCOUNTING KNOWLEDGE – Strong knowledge of financial statement review and analysis, reconciliation skills, debit and credit accounting and ability to pass bookkeeping quiz.
    • TECHNOLOGY – Strong ability to apply technology solutions and make recommendations for use of technology to improve individual or small work group efficiency and effectiveness.
    • PROBLEM SOLVING & ANALYSIS – Strong ability to identify problems, conduct appropriate analysis and reach effective solutions commensurate with level of responsibility.
    • OFFICE ADMINISTRATION – Strong ability to process paperwork timely, maintain an effective filing system, alphabetic filing, etc.

    Working Characteristics:

    • MISSION – Must possess a spirit open to the pursuit of faith, integrity and truth.
    • ORGANIZATION – Must possess ability to multitask, attend to detail, organize work effectively, meet deadlines and report status of work in a regular and systematic fashion; strong project management skills are essential.
    • COMMUNICATION – Must possess excellent written and verbal communications skills; basic presentation skills and ability to develop and present presentations to small and large groups.
    • PEOPLE SKILLS – Must be customer service oriented and seek to maintain positive interpersonal relationships with employees, parents and other Academy constituencies encountered.
    • INITIATIVE – Must possess the ability to proactively initiate, participate and follow through in strategic planning matters and on work assigned.  Positive attitude and teamwork perspective is essential.
    • LEARNING POSTURE – Must maintain a learning posture and embrace change and growth individually and institutionally.  Expected to participate in professional development training and the annual employee retreat.

    Physical and Environmental Conditions:

    • Requires a majority of time (up to 70%) to be spent sitting.
    • Some standing required and the ability to lift, carry and/or pull at least 10 pounds.
    • Adverse movements required such as reaching overhead, bending, or crouching.
    • Simultaneous/repetitive use of both hands is required for writing and data entry.
    • Excellent sensory skills are important (sight, hearing and speech).

    Flintridge Sacred Heart offers a rich, supportive work environment, competitive salary and benefits, and an opportunity to make a difference in this key position. If this sounds like the career move you’ve been looking for, send your resume to   Please put the job title in the subject line.

    Flintridge Sacred Heart Academy is an equal opportunity employer.  We encourage minorities, females, disabled and qualified veterans to apply.  We evaluate all applicants without unlawful consideration of race, color, age, religion, gender, marital status, disability, veteran status or any other characteristic protected by applicable law.

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