California Independent Schools Business Officers Association

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Director of Facilities

  • 07 Nov 2019 3:24 PM
    Message # 8097165

    The Lick-Wilmerding High School Director of Facilities reports to the Chief Finance and Operations Officer.  The Director of Facilities is the department head for the school’s Facilities Department, which is responsible for maintaining a clean, safe and well-maintained campus, and provides support services towards the advancement of the school’s mission. The Director of Facilities oversees all Maintenance, Custodial, Security, and Reception personnel.  It is expected that the Director of Facilities is on campus daily through 5pm in order to have overlap with the evening crew.  In addition, expected to be on campus during key events such as Admissions Open Houses and Graduation (which occur on weekends).  

    Primary Responsibilities:

    • Maintaining Building/Campus Facilities:

      • Responsible for managing all aspects related to maintaining school facilities/physical plant.

      • Responsible for maintaining a clean campus that meets standards set for cleanliness

      • Maintain close and cordial working relationships with all vendors, contractors, and project managers.

    • Managing Facilities Department personnel:

      • Responsible for Reception and all associated duties.

      • Responsible for Custodial and Maintenance teams.

      • Responsible for Security and Safety Monitors.

      • Responsible for scheduling, supervising, job assignments, protocol and systems updates, training and evaluation performance/efficiencies.

    • Providing support services for school related programs:

      • Coordinate with various departments for the use of facilities for “after school” events

      • Provide support, planning and personnel as needed to support school activities and programs.

      • Work closely with the Director of Civic Engagement to support Partner Organizations and their programs. 

    • Security and Safety:

      • Responsible for all security related issues including, building alarms, security personnel and protocols necessary to provide adequate security during and after school hours.

      • Partner with Director of Human Resources and Administration to assure workplace safety compliance according to local, state and federal legislation

      • Serves as Co-Chair on Occupational Safety Committee and Emergency Preparedness Team.

    Specific Tasks: (not limited to the following list, but as determined by the Head of School, and/or the Chief Financial and Operations Officer)

    • Routinely inspect building structures to determine if repairs are needed

    • Manage the annual Facility Budget

    • Participate as a member of various school committees

    • Develop and Maintain documented Management Plans for all buildings as separate entities

    • Supervise renovations and additions

    • Organize transport, disposal, or relocation of office equipment and furniture

    • Evaluate energy and utility use and associated costs

    • Apply energy efficient protocols and use sustainable materials when possible

    • Working with the CFOO and the school’s Campus Stewardship Committee develop and maintain a long-range facility, equipment obsolescent and replacement program (AMF)

    • Perform environmental hazard management/planning and remediation

    • Through a rigorous professional development program maintain current knowledge in the field of facilities management/maintenance/security.

    • Insure compliance with applicable building and safety codes, OSHA requirements, hazardous waste disposal and relevant federal, state and local laws and regulations.

    • Represents the school and the department on committees and administrative team

    • Monitors campus emergencies, including equipment breakdowns, malfunctions and alarm calls

    • Responsible for the maintenance and operation of the campus fire alarm systems, fire protection systems, and security systems

    • Responsible for inventory and supply of emergency supplies

    • Processing Room Reservations and scheduling spaces accordingly

    • Processing Event Requests for various constituencies. Allocating space and personnel accordingly.

    • Works closely with the Dean of Students to develop school calendar and scheduling of activities outside of the Academic schedule.

    • Works closely with the Director of Food Services to support meal program and catering; schedules regular maintenance of kitchen equipment.

    • Manages the parking lot and visitor/vendor access

    Qualifications:

    • College degree in a related field preferred or equivalent work experience. 

    • At least five years experience in construction and/or property management, with a minimum of five years of experience in a supervisory capacity.

    • Previous experience in a School setting preferred.

    • Ability to communicate orally in Spanish preferred.

    • Demonstrate the ability to communicate effectively, both orally and in writing.

    • Demonstrate knowledge of construction codes, health and safety regulations, financial management practices, purchasing, supervision and motivation of personnel, and state and local regulations regarding the maintenance of buildings and equipment.

    • Knowledge of Building Automation System (use Sunbelt Automated Logic).

    • Knowledge of Cal OSHA SF Department of Health regulations and compliance and best practices

    • Have excellent leadership and organizational skills and the ability to motivate people to their best performance.

    • Have excellent integrity and demonstrate good moral character and initiative.

    • Exhibit a personality that demonstrates interpersonal skills to work well with students, faculty and staff, administration, parents and the community.

    • Demonstrate the ability to adeptly use computers, email, smartphone, Microsoft Office suite products, scheduling and other maintenance software effectively.

    • Successfully pass all necessary pre-employment screenings to ensure the safety and security of the school community.


    Physical Demands:

    • The physical demands here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all-inclusive.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

    1. Use strength to lift items needed to perform the functions of the job.

    2. Sit, stand, and walk for extended periods of time.




    HOW TO APPLY

    Please apply through the LWHS employment page - https://www.lwhs.org/about/employment and submit a cover letter, resume, and contact information for three references all in in MS Word or PDF format. The application process begins immediately and is open until filled. No calls or emails, please.




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