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Communication & Advancement Associate

  • 08 Oct 2019 3:51 PM
    Message # 7923672


    Ojai Valley School is a pre-kindergarten to grade 12 independent boarding and day school located on two campuses in Ojai, California.  The Lower Campus serves students in grades PK-8 and the Upper Campus serves students in grades 9-12.

    Summary of Position

    The Communications and Advancement Associate will play a central role in supporting our capital campaign, as well as developing and executing communications strategies to improve philanthropy and community engagement. This is a multi-faceted position with growth potential and a variety of responsibilities. The Advancement Department is responsible for supporting and advancing the goals of the school by cultivating philanthropy, broadening community outreach, and promoting the school regionally and globally to ensure its growth and success into the future. Most immediately, this position will manage communications to advance the $15.5 million capital campaign to rebuild the Upper Campus through its conclusion, as well as Annual Fund promotions and appeals.

    The position requires someone who is personable, energetic, creative, comfortable with technology and digital media, proficient in verbal and written communication, and willing to learn new skills. The position reports to the Director of Advancement and Admissions and works closely with other members of a collaborative advancement team. Experience in event planning and coordination, working with constituents in a diverse global community, and the ability to multitask, take direction, and work independently in a fast-paced environment are essential. The candidate must have strong verbal, writing and technology skills to deliver clear, concise and succinct print and electronic communications in a timely manner, and be comfortable calling donors, alumni, parents and other constituents. Professionalism and confidentiality is mandatory.

    Main areas of focus and responsibility:

    1.  Contact donors by phone, email and letter regarding contributions and events.

    2.  Develop and execute communications strategies to advance the campaign for the Upper Campus through its conclusion. This will include efforts to cultivate and inform top donors, including current parents, alumni, grandparents, foundations, and corporate sponsors.

    3.  Create donor-facing correspondence, including campaign (monthly) and alumni (quarterly) newsletters as well as social media posts, video blogs, website updates, and other outreach materials.

    4. Assist the Advancement team with the planning of community outreach events throughout the year, including Family Weekend and the annual Gala and Auction.

    5.  Recommend and implement new marketing initiatives in support of the school’s strategic goals to engage alumni, current and prospective families worldwide.

    The candidate should have a Bachelor's degree in a related field and 1-3 years experience in nonprofit development, fundraising, marketing and/or communications. The candidate should have demonstrated ability to work and succeed in a team environment, experience and comfort with data management and the ability to organize and manage multiple priorities.

    Essential Duties and Responsibilities:

    1.     Accurately and enthusiastically communicate information about the school’s mission, academic and co-curricular programs, future plans, and campaign goals to current families, alumni, and prospective donors with a goal of sustaining and increasing philanthropy.

    2.   Manage campaign communications through a variety of platforms, including social media, website, email campaigns (monthly) and alumni (quarterly) newsletters as well as video blogs, and other materials.

    3.     With the guidance of the Director of Advancement, support the day-to-day needs of the Advancement team.

    4.     Assist with mailings and other outreach for donor cultivation, solicitation and stewardship for both Annual Fund and Capital Campaign solicitations.

    5.     Generate Annual Fund and Capital Campaign social media and marketing pieces; contribute to alumni publications, and other print and electronic communications as necessary.

    6.     Assist with Annual Fund outreach, including phone calls and emails

    7.     Aid faculty and staff in meeting school communication goals through the website, social media, online referral sites and other marketing platforms.

    8.     Assist the Director with advertising, marketing, and community outreach.

    9.     Assist and promote special alumni and community events

    10.  Assist the Admissions Office with communications, marketing, and special events

    11.  Travel as needed to meet alumni and donors.

    12.  Assist with management of the school’s historical archives, including photos and memorabilia.

    13.  Support school rules and regulations, adhering to the guidelines of the Faculty Training Manual.

    14.  Maintain a warm and positive attitude in interactions with faculty, alumni, parents, students, and community members in support of the school’s mission and future goals.

    15.   Attend all-school meetings on both campuses, and stay informed of campus news and events.

    16.  Other related duties as determined by the Director.


    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


    Candidates for this position should hold a Bachelor's degree (B.A.) from four-year college or university; previous admissions or teaching experience is preferred.

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