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Controller - Girls Middle School

  • 22 Nov 2021 9:49 AM
    Message # 12142552
    Anonymous member (Administrator)

    Imagine a school where each day is alive with learning and the spirit of adventure. Since its founding in 1998, The Girls’ Middle School (GMS) has been committed to progressive education and innovative programming, meeting the needs of a wide range of middle school students who make up our vibrant, inclusive community. Our project-based curriculum encourages creative problem solving, collaborative teamwork, and independent thought. GMS educates girls during a pivotal time in their lives. Girls develop self-knowledge, confidence, and leadership skills supported by a staff highly attuned to their changing emotional and social needs. GMS encourages girls to find their voices, take risks, and become self-reliant. Learn more about GMS: www.girlsms.org.

    GMS celebrates all perspectives coming together in community. We want great employees with many differences because we know diversity enriches us by bringing to GMS new experiences, views, and knowledge about the world.

    Job Summary

    The role of the Controller is an integral part of the Business Office responsible for financial accounting, analysis and reporting.  The Controller oversees the accounts payable and accounts receivable functions as well as audit, budgeting and payroll.  The role is a supervisory role within the business office and reports to the Chief Business Officer (“CBO”).

    General Responsibilities


    1. Establish policies, procedures, standards and strategies for areas of responsibility and provide sufficient internal controls to safeguard the school’s assets.
    2. Manage accounts payable and accounts receivable staff and function; ensure accurate and timely financial information. Provide support in the hiring and training of business office staff;
    3. Manage tuition enrollment agreement creation and execution as well as tuition invoicing and revenue collection;
    4. Prepare monthly financial statements, including variance analysis and  account reconciliation;
    5. Assist the CBO in the preparation and monitoring of departmental budgets and forecasts and work with other administrators and department heads concerning budget performance;
    6. Collaborate closely with the Advancement team to properly account for incoming donations and pledges and complete accurate monthly gift and pledge reconciliation reports;
    7. Support the Finance Committee of the Board of Trustees.


    1. Execute bi-monthly payroll; prepare and distribute 1099 reports. Reconcile payroll reports and enter into the accounting system.
    2. Maintain accurate salary and benefits data for staff, including tracking and reporting staff paid time off.


    1. Take lead position on preparation of schedules and work papers for annual audit and form 990 preparation;
    2. Coordinate with other departments for audit documentation;
    3. Perform audit walkthrough tasks and complete additional audit requests;
    4. Maintain supporting files and audit schedule workpapers prepared by school.


    1. Prepare all periodic surveys and reports for the school’s membership organizations (e.g. , NAIS, CAIS, and Cal-ISBOA); maintain detailed workpapers and procedures for data analysis and input. 


    1. Assist CBO and Department heads with procuring goods and services;
    2. Support contract negotiation, creation and management;
    3. Ensure product receipt and timely payment.

    The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

    Desired Competencies

          Managerial Skills- Ability to innovate and teach others established processes. Strong managerial skills to motivate and develop staff. 

          Time Management Skills - Manage many tasks and projects simultaneously while adhering to deadlines.

          Organizational Skills - Create action plans to meet divisional goals and objectives. Conduct periodic reviews of progress and measures against goals. Establish broad policies for the office to ensure success.

          Communications Skills - Effectively communicate accounting, financial and service issues that are complex in nature. Maintain open communication channels with peers, administrators, and student families. Exhibit a positive attitude, and cope successfully with stressful situations, schedules, and deadlines.

          Written Communication Skills - Effectively communicate broad and very complex business issues in easy to understand terms.

          Problem Solving Skills - Consider a broad range of internal and external factors when solving problems. Grasp complexities and intuit potential problems or issues. Position requires the ability to work independently as well as with others.  Ability to perform sophisticated data analysis and data presentation.

          Software Skills- Demonstrable advanced skill with accounting software systems, payroll systems, word processing and spreadsheet analytics. Strong knowledge of QuickBooks accounting software, Raiser’s Edge database and Paychex payroll processing system is preferred.

    Education and/or Experience

    The ideal candidate will have a minimum of 5-7 years of managerial level accounting/financial business management experience, preferably in an academic or non-profit environment. The position requires a bachelor’s degree or significant specialized accounting training. An MBA or related advanced degree is an asset. The position requires knowledge of generally accepted accounting principles and experience with automated accounting and payroll systems. Excellent analytical skills, coupled with strong interpersonal, organizational, leadership, management, and supervisory skills are necessary for success. Enthusiasm for the values and mission of The Girls’ Middle School is essential.

    All prospective employees must be able to clear a Department of Justice background check; provide TB certification and proof of COVID-19 vaccination to be eligible for employment.

    Interested candidates

    Please send a resume and letter of interest to Ms. Elise DeYoung at employment@girlsms.org.

Cal-ISBOA is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CP® or SHRM-SCP®. For more information about certification or recertification, please visit shrmcertification.org

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