California Independent Schools Business Officers Association

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Accounts Payable Specialist

  • 16 Nov 2017 10:11 AM
    Message # 5589625

    St. Matthew’s Episcopal Day School

    Job Description

    Accounts Payable Specialist


    General Duties:

    The Accounts Payable Specialist is responsible for assisting the Senior Accountant in administering the non-instructional affairs and systems/procedures of the School, including providing financial, operational, human resource, and other support. All accounting work is to be completed in accordance with the School’s established systems of internal control, per the Business Office Policy & Procedure Manual.

    The Accounts Payable Specialist reports to the Senior Accountant of the School. 

    Specific Duties:

    ·      Accounts Payable:  Processes payments of bills for the School, Day School Foundation and Church, matching up checks with invoices, obtaining signatures, mailing, and filing as directed by the Senior Accountant.  Manages a petty cash fund for small and immediate monetary needs.  Maintains Vendor W9’s and prepares annual 1099 and 1096 filing.  Tracks Sales & Use Tax transactions on a calendar basis, and assists in preparation of the annual Sales & Use tax filing to State of California.

    ·      Accounts Receivable:  Maintains the Customer List of Families and Students. Prepares and mails/emails annual, semi-annual and monthly tuition invoices, monthly extended care invoices, and outdoor education invoices.  Records payments and sales receipts into the Accounts Receivable ledger.  Prepares and mails/emails monthly statements. 

    ·      Purchasing:  Processes all school purchases through a purchase order system, includes coordinating all annual classroom book and supply purchases for faculty.  Assists the Church with purchases as requested.  Confirms receipt of materials ordered for invoice approval.  Delivers faculty orders to classrooms.

    ·      Other: Maintains Business Office records and filing maintenance.  Performs other duties as requested or assigned by the Senior Accountant.


    • ·      At least 2 years of Accounts Payable, Accounts Receivable and Purchasing experience
    • ·      Must have Experience with QuickBooks

    This is a part-time position, 20 hours a week.  Compensation is based upon experience.

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