California Independent Schools Business Officers Association

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Business Office Assistant Manager

  • 29 Sep 2017 7:04 AM
    Message # 5287434


    Accounting Clerk/Assistant Office Manager

    About the Position

    Laurence School is seeking an experienced Accounting Clerk and Assistant Office Manager – one position, two areas of responsibility - who will be responsible for all aspects of accounts payable for our school and events.  In addition, there are numerous clerical and organizational tasks that this position will be responsible for, from copying to managing the CFO’s calendar.  The selected individual will work with all areas of our organization, from collections, billing inquiries to other departments served by the Business Office.  This position works with our Business Office team, and reports directly to the CFO.

    About Laurence School

    Rooted in tradition.  Inspired by innovation.  Laurence School is an independent kindergarten through sixth grade school located near Sherman Oaks. Founded in 1953, Laurence provides a personal and well-rounded education to each student, ensuring his or her academic, social, emotional, and physical growth and development. And, with an enrollment of 300 students and a dedicated team of faculty and staff, Laurence is an excellent place to work. At Laurence, employees have the opportunity to thrive in a stimulating and diverse environment, where new ideas, opportunities, skills, and experiences are constantly being exchanged and shared.

    About You

    You are an outgoing and personable professional. You understand and live by the concept of being a “team player”, making sure that collaboration is essential to your success, as well as the success of those you work with.  You are a highly organized and detail-oriented person, with excellent interpersonal skills and a high degree of confidentiality and discretion. 

    At the same time, you have enough experience and strength to ensure the right thing is being done.  You have very strong verbal and written communication skills, as well as a strong attention to detail.  If you have experience as an office manager at a small professional services firm, you understand what we’re looking for.  “It’s not in my job description” is not part of your professional vocabulary, and you are flexible enough to juggle many different projects at the same time.

    Job Responsibilities:

    • ·         Receive invoices and code and post them to the correct GL Account, prepare Accounts Payable, disbursements, mail checks, and file backups in the vendor file (the full accounts payable cycle);
    • ·         Handle accounting for the major Parent Association events, including the Spring Event, Holiday Boutique, Golf Tournament, and others;
    • ·         Work at after-hours School and Parent Association events, including the Holiday Boutique, Open House, and other events as assigned;
    • ·         All aspects of AP accounts, including, but not limited to, dealing communicating, and resolving billing issues with venders.
    • ·         Respond to billing inquiries from parents and assist them with related accounting needs;
    • ·         Carry out additional responsibilities as assigned in support of the CFO or School Accountant;
    • ·         Interact professionally with all School departments serviced by the Business Office;
    • ·         Reconcile School’s monthly credit card statements;
    • ·         Assist CFO and the Business Office in preparation for the Annual Audit, preparing audit lead schedules.

    Minimum Qualifications:

    • ·         Two years of experience as a bookkeeper, either at an accounting firm or with a private business;
    • ·         Broad knowledge of and proficiency in Excel;
    • ·         Familiarity with being an Office Manager or general clerical roles
    • ·         Skilled with additional Microsoft Office applications, such as Word and PowerPoint.

    Preferred Qualifications:

    • ·         Experience at a non-profit organization or educational institution
    • ·         Highly experienced with QuickBooks and willingness to learn other accounting software.


    Highly competitive and commensurate with experience.  Overtime will be required on occasion.

    Where to apply:

    Laurence School is an Equal Opportunity Employer.

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