California Independent Schools Business Officers Association

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Administrative Assistant - Reception/Business Office

  • 05 Sep 2017 3:20 PM
    Message # 5064727
    Anonymous member (Administrator)

    Administrative Assistant - Reception/Business Office Full-time - (40 hours week – 12 month position)

    Junipero Serra High School is a Catholic college preparatory for boys. Located in San Mateo, in the heart of the San Francisco Peninsula, Serra’s legacy spans nearly 75 years of excellence in Catholic education. A rich and rigorous academic curriculum, a wide range of extracurricular activities, and an environment of support, compassion, and mutual respect are hallmarks of Serra. Serra’s faculty and staff are deeply committed to mentoring their students, providing a framework for young men to grow in faith, intellect and character.

    We are currently seeking a personable, detail-oriented individual for our Administrative Assistant-Reception/Business Office opening.

    The Administrative Assistant-Reception/Business Office serves a critical role in the support of the Business Office as well as the front office of the school. In this role the Administrative Assistant will assist with coverage during morning hours, and provide lunch coverage for the front desk. When not performing receptionist duties, the Business Office functionality will include working with Human Resources, General Accounting/Accounts Payable, Financial Aid and Accounts Receivable and the CFO. The role requires superb customer service skills, proficiency in MS Office and Google Docs, high degree of organization, ability to prioritize tasks and the utmost in confidentiality, given the access to highly sensitive and personal information. On occasion, after hours work may be required.


    • Greet students, parents, volunteers, workers and other visitors in a warm and friendly manner and create an excellent first impression of Junipero Serra High School

    • Represent the school in a courteous, efficient and friendly manner in all interactions to ensure visitor satisfaction

    • Upon sign in, direct visitors to their destinations within the school, answer incoming school calls on the main school telephone lines, take messages or direct calls to staff extensions and voicemail as necessary

    • Assist students with various services including preparing late slips, early dismissal forms, detention assignment, delivering handed-in time-stamped student work to teachers, etc.

    • Manage incoming/outgoing mail, prepare and call for pick-up of outgoing packages and deliver and maintain the postage machine and meter

    • Responsible for ordering and managing supplies necessary for efficient operation of front office

    • Back up the Administrative Assistant - Attendance with student attendance and tardiness reporting and other duties

    • Prepare check request

    • Submittal and filing of weekly Accounts Payable

    • Clerical support for Business Office

    • Administrative support for CFO

    • Follow up on past due accounts, supplemental billing

    • Preparation of HR intake forms

    • Support Accounts Payable/Accounts Receivable activities

    • Prepare weekly bank deposits, cash receipts, weekly deposits and verification of cash

    • Manage petty cash and postage receipts

    • Prepare payroll information for ADP

    • Perform other duties and special projects as assigned


    • 5+ years’ experience providing administrative support

    • General accounting knowledge and/or ADP experience a plus

    • Ability to work well with colleagues at all levels

    • Ability to interface with customers effectively

    • Strong sense of professionalism, confidentiality and maturity

    • Outstanding technical skill in MS Office and Google Docs

    • Ability to master student database software (experience with PCR a plus)

    • Ability to produce consistently high-quality results

    • Excellent organizational skills, accuracy, and attention to detail

    • Resourceful, proactive self-starter with the ability to think ahead

    • Ability to multi-task and work independently, as well as part of a team

    • Excellent verbal and written communication skills

    Reports to: CFO
    Salary: Commensurate with experience


    Resumes will be accepted until the position is filled.


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