California Independent Schools Business Officers Association

Support  |  Solutions  |  Professional Advancement

Notre Dame High School Accounting Associate

  • 22 Aug 2017 1:05 PM
    Message # 5042232


    Position Summary

    The Accounting Associate position at Notre Dame High School is a regular, full-time, 12-month, hourly position that reports to the Controller and has no direct reports. The position also reports to the Assistant Controller where specified by the Controller. The Accounting Associate is responsible for supporting the Controller in the administration of the Business Office at Notre Dame High School.  

    Responsibilities (Key Job Elements)

    The Accounting Associate has the following responsibilities:

    Financial Aid

    • Assist the Controller in configuring the financial aid application annually
    • Work closely with our third-party application processor making sure they process applications in an accurate and timely fashion
    • Point of contact for families that have financial aid questions
    • Track the progress of all financial aid applications to completion
    • Perform statistical analysis and reporting on financial aid data and trends
    • Update the school website and other materials with financial aid information and statistics
    • Attend school-sponsored financial aid workshops


    • Assist the Controller in configuring the Enrollment application annually
    • Work with the Admissions Office to make sure all students enroll in a timely manner
    • Perform statistical analysis and reporting on admissions, enrollment, and retention data and trends

    School Van and Vehicle Rental Program

    • Process school van requests via email and DocuSign
    • Maintain the school’s van calendar
    • Run driver DMV/MVR checks and update ePlan if necessary
    • Order buses for non-athletic off-campus events
    • Order rental cars when vans are not available
    • Work with facilities to check vehicles in and out
    • Account for all vehicle rentals and internal van usage

    Facility Use by Outside Groups

    • Maintain facility use contracts
    • Collect and reconcile any funds received from outside groups
    • Obtain and store certificates of insurance
    • Inform the Controller of unauthorized outside groups, if any
    • Track admissions/enrollment data on certain outside groups

    Cash Deposits

    • Receive, deposit and receipt all payments made directly to the school

    Other Business Office Duties

    • Maintain office stationary and school copiers
    • Process requests for certificates of insurance
    • Assist the Controller with the annual financial statement audit as needed
    • Maintain the school postage meter and reconcile monthly
    • Reconcile departmental copier usage monthly
    • Reconcile the student store inventory annually
    • Assist the Assistant Controller in distributing departmental budgets
    • Distributing Business Office mail
    • Maintain the business office point of sale iPads
    • Prepare quarterly sales and use tax return
    • Maintain fixed assets schedule
    • Prepare monthly and annual booster club accounting reports
    • Answer Business Office calls that come from the automated switchboard
    • Miscellaneous administrative tasks as needed
    • Reconcile cafeteria vendor reports and perform periodic analytical sales reviews

    Desired Education

    • Bachelor’s degree in a related field

    Desired Experience

    • Two years of work experience in a comparable position is preferred

    Required Skills

    • Intermediate knowledge of principles of accounting and business office practices
    • Effective oral and written communication skills, with excellent interpersonal skills
    • Ability to work with highly confidential information is critical to this position
    • Strong research and analysis skills
    • Advanced Microsoft Excel and Word skills required; knowledge of database software (especially Blackbaud Financial Edge) preferred
    • Intermediate Google suite skills required
    • Ability to work in a team environment
    • Willingness to grow knowledge base through training and professional development

    These responsibilities are based on current Business Office practices and are subject to change based on future needs. If the responsibilities change the Controller will notify the Accounting Associate in advance and mutually coordinate a revised job description. A background check, references, negative TB test, and fingerprints are required if offered the position. The position also requires the employee to maintain a current VIRTUS (Protecting God’s Children) certification during employment. Inquiries should be sent to:

    Rick Ysasi

    Controller and Director of Finance

    Notre Dame High School


Powered by Wild Apricot Membership Software