California Independent Schools Business Officers Association

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Staff Accountant (AP/AR)

  • 17 Jul 2017 12:38 PM
    Message # 4981086

    Job Title:  Staff Accountant (AR and PR)

    Department:  Business Office

    Reports to:  Business Manager/Controller

    FLSA status:  Exempt

    Revised: July 2017

    Position Overview

    Responsible for accounts payable and payroll processing; and other general accounting and clerical functions and duties as assigned.

    Key Duties and Responsibilities

    Accounts Payable

    ·         Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.

    ·         Responsible for following-up and research on all accounts payable inquiries.

    ·         Maintains accounts payable vendor files, including weekly filing of payments.

    ·         Ensures vendor files include current W9; prepares and files annual 1099 reports.

    Credit Card Processing

    • ·         Download necessary reports from credit card vendor.
    • ·         Coordinate and process credit card reports from employees; follow-up with employees as needed.
    • ·         Prepare journal entry of credit card transactions for importing to General Ledger.


    ·         Processes semi-monthly payroll, including non-exempt timecard processing.

    ·         Oversees the importing of payroll information into the payroll system from the HR system.

    ·         Coordinates with the Human Resources Office to ensure that all pay changes and deductions are reflected appropriately in the payroll system.

    ·         Produces payroll reports necessary to reconcile to General Ledger and performs timely reconciliations.

    ·         Prepares all journal entries related to payroll and employee benefits.

    ·         Reconciles annual W-2 reports.

    ·         Assists in workers’ compensation audit.

    Other Duties

    • ·         Prints and distributes monthly financial reports to department heads.
    • ·         Performs research, reconciliation and other general accounting tasks as requested and necessary to meet department reporting deadlines.

    ·         Provides general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.

    Job Requirements

    ·         Bachelors’ Degree, preferably in Accounting or Finance

    ·         Minimum of three years’ experience in bookkeeping and/or accounting and finance, preferably in accounts payable and payroll processing

    ·         Non-Profit/Independent School sector experience preferable.

    ·         Requires solid knowledge and understanding of accounting principles.

    ·         Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.

    ·         Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.

    ·         Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, administrators, and business partners.

    ·         Experience in Blackbaud Financial Edge preferred.

    ·         Proficient in Microsoft Office, especially Excel and Word.

    ·         Proficient in Google applications, including Gmail, Google Sheets, Google Docs.

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